Bid Coordinator

Bid Coordinator

Office based: 5 days per week- flexitime with core hours between 10-4pm

Why Work With IN2

At IN2, you will join an award winning MEP consultancy recognised as Engineering Firm of the Year 2025 and certified as a Great Place to Work. You will be part of a friendly and collaborative bids team where quality, professionalism, and attention to detail are genuinely valued.

This is an environment where people are approachable, supportive, and easy to work with. You will have real ownership of your work, clear expectations, and the flexibility to balance professional and personal commitments.

About IN2

The IN2 Group is a leader in innovative design and service excellence within the building engineering sector. We deliver low-energy, sustainable engineering solutions across a wide range of projects in Ireland and the UK.

Our teams of engineers, consultants, and specialists work closely together to deliver high-quality outcomes for clients while fostering a culture built on collaboration, respect, and continuous improvement.

The Role

We are seeking a highly organised and detail-focused Bid Coordinator to join our Bids Team in Belfast. This role is well suited to someone who enjoys managing multiple bids at once, takes pride in producing high-quality written submissions and applies a structured and diligent approach to their work.

You will manage bids from start to finish, working closely with engineers, architects, and other stakeholders to produce clear, compliant, and high-quality responses. Strong organisation and writing skills are the most important attributes for success in this role.

Key Responsibilities

Bid Coordination and Management

• Manage multiple bids concurrently while meeting deadlines and quality criteria


• Develop bid plans, timelines, and responsibilities in collaboration with the Bid Manager


• Coordinate input from engineers, architects, and other internal and external stakeholders


• Maintain strong organisation and structure throughout the bid process

Content Development and Quality

• Draft, edit, and refine written bid responses to a high standard


• Ensure submissions are clear, well structured, and aligned with client requirements


• Apply quality criteria consistently across all responses


• Maintain consistency with company tone of voice and branding

Compliance and Continuous Improvement

• Carry out detailed compliance checks against tender requirements


• Support internal quality reviews and implement feedback


• Apply lessons learned to continuously improve bid quality and outcomes

Knowledge Management

• Maintain and update bid templates, boilerplate content, and case studies


• Support the development of a centralised bid library to improve efficiency and consistency

Skills and Experience

Essential

• 2 to 3 years or more experience in a Bid Coordinator or similar role


• Strong organisational skills with the ability to manage multiple bids simultaneously


• Excellent writing and editing skills with a strong focus on quality


• Very diligent and detail oriented particularly when reviewing and checking work


• Comfortable working both independently and as part of a close-knit and friendly team


• Confident communicating with stakeholders at different levels including engineers and architects


• Experience working on UK bids or regulated procurement processes


• Proficiency in MS Office and familiarity with online bid submission portals

Desirable

• Background in construction, M&E, or professional services


• Familiarity with quality scoring criteria and bid evaluation processes


• Experience using Adobe InDesign