Bid Coordinator

Job Title:        Bid Coordinator

Department:   Bid Team (Business Support)

Location:          Bristol Office (with hybrid work available)

Pay Scale:      £28,000/£31,000k per annum (depending on skills and experience)

Contract:         Permanent

Hours:               Full Time (37.5 hours per week)

The Workforce Development Trust

The Workforce Development Trust is a not-for-profit organisation that provides services that support employers to develop skilled, sustainable, and efficient workforces in the UK and abroad. We operate via our four brands; Skills for Health, Skills for Justice, SFJ Awards, iCQ Awards and People 1st International, which deliver specialist, targeted skills interventions to support a variety of frontline public services.

Job summary

The role includes varied work across a range of bid values and submission types. Working with senior stakeholders across The Workforce Development Trust (WDT) brands. Your contributions will be instrumental in winning work which aligns with WDT’s values and priorities.  

An individual will thrive in this role if they are organised, detail orientated, value accuracy, and are comfortable working towards multiple tight deadlines in conjunction with the Bid Manager.

The Bid Coordinator will support the Bid Manager with:

• The preparation, coordination and submission of responses to Requests for Quotations (RFQs), Invitations to Tender (ITTs), Expressions of Interest (EOIs), Pre-Qualification Questionnaires (PQQs), Dynamic Purchasing Systems (DPSs), Framework submission processes, etc.


• The coordination and operation of bid procedures, processes and systems


• Proofreading, editing and writing of responses


• The regular maintenance of bidding documentation and the bid library.

The culture of our team is one of continuous learning, integrity, and the pursuit of bidding excellence. We are looking for an individual who will positively contribute to the culture of this department by adopting a curious, reflective, honest, detail-orientated, and tenacious approach to their work. Our team will also encourage your development, progression, learning, and ideas for improvement.

What is the impact of the role on the business?

The Bid Team is of vital importance to the Workforce Development Trust’s (WDT) ability to conduct work in the public sector in line with their mission- Improving lives, with better skills and better jobs, leading to better services. This is because bids and tenders form a key part of public sector purchasing. In this role you will work with our Bid Manager and passionate Subject Matter Experts to support the preparation, coordination, writing, and submission of winning bids and tender responses for WDT.

Key business skills necessary for the role?

Key skills for this role include:

• Organisation and coordination- to provide effective support in successful coordinating multiple tenders.


• Excellent attention to detail and accuracy- Enabling you to dissect and analyse text to support compliance with customer requirements.


• High standards of written English, grammar, and storytelling- To support the development of winning responses which place the customer at the centre of the narrative.

What does the daily work look like?

Work is varied and takes place across a wide range of contract values and types of submissions. Daily work on tenders includes supporting activities, such as, coordination, compliance checking, proofreading, bid set up, research, editing and writing. Additionally, you will support activities to develop the efficiency and excellence of the bidding function. For example, making amendments to the bid library, recording reflections on lessons learnt from feedback, and conducting research to gather competitor intelligence.

What might surprise people about this role?

If you enjoy varied work this role would be an ideal fit for you. The Bid Team are one of only a few functions that work across all The Workforce Development Trust’s brands and departments. Thus, working in our team provides a variety of people to interact with and content to work on. One day you could be collaborating with our workforce planning team to craft a bid for the police force and another day you could be supporting our learning team’s application to provide training for an NHS Trust

Key Responsibilities

• Supporting the Bid Manager with the coordination of responses to RFQs, EOIs, ITTs, PQQs, DPSs, Frameworks, etc.


• Set-up and organisation of channels and files for bids. Schedule meetings and record actions and decisions.


• Create timetables and track progress to coordinate effort for high-quality and timely submissions.


• Flag emerging risks to timely delivery early and work with the Bid Manager to keep delivery on track. Leading coordination independently for low-value bids.


• Support the Bid Manager with editing, proofreading and word cutting of tender responses to ensure high- quality, readable, compliant responses. Assist with drafting and writing of tailored social value responses.


• Responsible for maintaining the bid tracker. Responsible for routine maintenance of the Bid Library Resource- adding quality responses and information after receipt of bid results. After the Bid Manager’s quarterly review of the Bid Library resource, support in implementing required changes. Record ‘lessons learnt’ conclusions in the ‘lessons learnt’ resource.

Please download full JD here and our job pack here

This job requires some days in the office. Please consider if you are willing to relocate before applying.

Please include your CV and cover letter when applying. In your covering letter, please give specific examples of work you’ve done or experiences you’ve had that demonstrate how you meet the requirements of this post and why this role feels like a good fit for you.

Only apply if you currently have a valid right to work in the UK.

Please note, we reserve the right to alter the closing date before the one stated.

Only shortlisted candidates will be contacted

Benefits:

• Generous annual leave entitlement up to a maximum of 28 days, plus public holidays and a potential Christmas closure


• Flexible working - 50% working from home with a dress for your day approach


• Staggered start and finish time


• Employee referral recruitment scheme


• We provide enhanced leave, bereavement, carers, maternity, paternity and sickness leave.


• Health and wellbeing benefits, access to our mental health first aiders, a confidential employee assistance programme, free eye tests and payment for an annual flu jab


• Enhanced pension scheme, with a contribution matching up to a combined 12%, and the option to join the Salary Exchange Pension Scheme along with death in service coverage at three times annual salary.


• Flexible employee benefits, portal including a cycle to work scheme


• Buy annual leave scheme


• Organisational development days and departmental training budgets


• Payroll giving, this is a tax-free way to donate to any charity, good cause or place of worship

The Workforce Development Trust is an equal opportunity employer and welcomes everyone.

If your experience differs a little from what is outlined in the job description, or you are missing a desired qualification, yet you think you can bring value to this role, please apply, we would like to hear more about you.

We strongly encourage people of all gender, religion, ethnic backgrounds, sexual orientation, and individuals with disabilities to apply.

If you need any reasonable adjustments at any point, please let us know. In your application, please feel free to advise on your preferred pronouns, for example she/her, he/him, they/them etc.

The Workforce Development Trust appreciate any applications that include cover letters explaining why they would be suitable for this role.

Closing date: Tuesday 3rd March 2026