Bid Support Administrator

Bid Support Administrator Salary: £27,500 £28,500

Location: Farringdon, City of London

Hybrid: 2 days in the office / 3 days working from home

A successful and leading management consultancy and recruitment practice in the public and not-for-profit sectors is urgently recruiting for a Bid Support Administrator based in Farringdon. Responsible for the coordination of bids and tenders.

Key responsibilities:

• Bid & Tender Coordination: Support the preparation, proofreading, and submission of bids and tenders. Collate team inputs, write and format responses, and ensure compliance with guidelines and deadlines.
• Document & Records Management: Maintain a library of submissions, templates, case studies, and standard company information. Ensure version control and keep internal systems updated with outcomes and feedback.
• Opportunity Monitoring: Track tender portals and shared in boxes for new opportunities. Distribute relevant tenders and updates to stakeholders and conduct research to identify new portals and frameworks.
• CRM & Reporting: Maintain and clean CRM data. Prepare weekly pipeline and activity reports to support bid tracking and team planning.
• Administrative & Team Support: Coordinate bid timelines, manage shared calendars, and ensure contributions from all team members. Provide general admin support and cover for the Senior Bids Coordinator when needed.
• Stakeholder Communication: Liaise with internal teams and external clients to support bid progress through clear and timely communication.

Experience Required:

• Administrative experience in a deadline-driven environment
• Degree Educated
• Proficiency in Microsoft Office applications, especially Word and Excel
• Experience in managing multiple projects or tasks simultaneously
• Experience with PowerPoint, SharePoint and CRM systems
• Familiarity with bid processes and tender documentation is desirable
• Experience in handling numerical/information data sets

Benefits:

• 25 days, plus public holidays per year
• Hybrid working, 2 days in the office, 3 days working from home
• Pension scheme, employer matches employee contributions up to 5%
• Death in Service 2 x salary
• Health insurance scheme Season ticket loan
• An annual bonus of up to 10% is payable, based on company and individual performance
• Hours 9am-5.00pm

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.