Bid Support Coordinator

About Aspire

At Aspire Technology Solutions, we are a leading UK provider of managed IT, cyber security and modern workplace solutions. We deliver cyber security, cloud, connectivity, managed services and unified communications solutions that help organisations get more from their technology - driving innovation, improving efficiency and enabling faster growth. Through strong partnerships, we help our customers work smarter, operate more efficiently and achieve better business outcomes, consistently adding value along the way.

Our mission: To deliver technology like no other!

We look for dynamic individuals who embrace technology, think differently, collaborate as team players, and are driven by continuous improvement with a focus on great results for our customers.

About the role

We’re looking for a Bid Support Coordinator to join our team and support Aspire’s strategic engagement function. You will work across multiple technology bids and tenders in the public and private sector. You will support the Strategic Engagement Lead to ensure that the end-to-end processes for bids and tenders operate efficiently and opportunities to win new business are maximised.

Our ideal candidate will have strong organisational, management and analytical skills, with good attention to detail and  the ability to manage time-sensitive tasks to successfully support IT bid management processes.

Within the role, you will be required to support the timely review of new tendered opportunities in response to requests for proposals (RFPs), requests for quotes (RFQs), and other competitive procurement opportunities.

You will also collaborate closely with teams across Aspire, including Sales, Marketing, Technical, and Commercial/Finance, to curate bid support materials and maintain our bid library and common data set of tender information.

What you will be doing:

• Bid process management including:
  
  
  
  • Identification & Triage of new opportunities,
  
  
  • Supporting the presentation of new opportunities to Sign On / Sign Off,
  
  
  • Maintaining Bids & Tenders Tracker, Portals & Frameworks Registers,
  
  
  
  


• Completing Supplier Questionnaire information for tenders.


• Identifying collateral from the Bid Library for responses.


• Collating lessons learned from successful/unsuccessful bids.


• Curating exemplar reusable content for the Bid Library.

You will suit the role if you have:

• Strong written and verbal communication skills.


• Strong organisational skills and the ability to meet tight deadlines.


• Good, demonstrable experience with Microsoft Office tools, including Outlook, Excel, Word and PowerPoint.


• Attention to detail and commitment to producing high-quality work.


• Ability to work collaboratively across teams.


• Familiarity with IT managed services products/services is beneficial.

Our values
We understand that you might not have all of the qualifications and experiences that we think are key to succeeding in this role, therefore we provide continuous learning and development at Aspire, which is at the heart of everything we do. As long as you are passionate, eager to learn and driven to be the best at what you do and live our values this role may be a fit for you.

Salary
Starting salary, £30,000 - £40,000 per annum (depending on experience)

Benefits
Here at Aspire we offer a great benefits package and a competitive salary. Being a people-centric organisation is what sets us apart – we strive to look after our people in the best way we can!

• Health Cash Plan


• Cycle to Work Scheme


• Network Benefits


• Employee Assistance Program


• Enhanced Annual Leave Entitlement (increasing with length of service)


• Enhanced Maternity, Paternity and Parental Schemes


• Enhanced Pension Scheme


• Tech Purchase Scheme


• Electric Vehicle Salary Sacrifice Scheme


• Employee referral scheme


• New business referral scheme


• Discounted Gym Membership


• Life Assurance and Critical Illness cover
  

Location and Working Arrangements
You will be based at Aspire’s Gateshead Head Office, with travel as required.

Hours of Work
Full time (37.5 hours per week), Monday to Friday.

Equality, Inclusion and Diversity at Aspire
Aspire is an equal opportunity employer committed to creating a culture that respects and values each other’s differences, that promotes dignity, equality and diversity that encourages individuals to develop their true potential.

Interview Process

We generally conduct interviews in three stages, lasting approximately 2-3 weeks depending on everyone’s calendars.

•  Shortlisted candidates will be invited to a pre-screening call via teams to discuss your experience and what you’re looking for in your next role.


• Successful candidates will be invited to an interview with the Hiring Manager.


• If successful in interview, candidates will be invited to an informal interview with key stakeholders at Aspire to meet the wider team(s).

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