Bid Writer

Role: Bid Writer
Location: Hybrid – Dartford office; travel to client sites; WFH

About Artic 

Artic Building Services is a leader in Hard Facilities Management across London and the Home Counties. We offer a comprehensive suite of technical and engineering solutions, ensuring the smooth operation of our clients’ Mechanical, Electrical, and Hard FM Plant.  We also offer a specialist Projects capability to support our clients with major installations and capital works.

With a proven track record supporting hundreds of clients, we specialise in high-end commercial, healthcare, and higher education facilities. We build strong partnerships and tailor our solutions to integrate seamlessly with our clients’ existing operations, giving them peace of mind and allowing them to focus on their core business.

About the role

The Bid Writer is central to our work-winning capability.  They are responsible for writing winning PQQ’s and Tenders to secure new business opportunities and contract renewals. They collaborate with cross-functional teams within Artic and the wider Mecsia group where appropriate, including sales, finance, operations, HR and IT.

The role sits at the centre of the Artic BD team, which also includes marketing, and business development. 

This role requires an articulate and focussed bid writer with a deep understanding of bids and FM as well as, exceptional relationship-building skills, and the ability to deliver winning proposals in tight timeframes.  The role requires expertise in both detailed public sector procurement processes and the creation of flexible, client-focused proposals for commercial clients. 

Key responsibilities

Bid Writing: Writing the full submission at either PQQ or Bid phase.

Strategic Input: Provide high-level input into win themes, win strategy, graphics and positioning leveraging market intelligence and business priorities.

Stakeholder Engagement: Work closely with Artic senior leadership, operational teams, and subject matter experts to gather intelligence, and ensure alignment with corporate goals.

Content Management: Oversee creation, coordination, and review of written bid content.

Performance Reporting and CRM Update: Maintain accurate and timely updates of CRM for all relevant opportunities.

Commercial Oversight: Work alongside estimating teams to ensure bids are commercially sound, and aligned with contractual requirements.  Work with external legal expertise where required.

Continuous Improvement: Drive improvements to bid returns, tools, templates, and knowledge base, promoting best practice and efficiency.

Market Awareness: Stay up to date with market trends, competitor activity, and public sector procurement changes relevant to our services and sectors.

Monitor Portals and other opportunities: to ensure opportunities are not missed and that we are aware of how each opportunity is progressing

Support Projects bids: where appropriate and in line with their market goals

Key Requirements

Essential

•            Proven experience writing complex bids in the Hard FM, technical services, or building services sector.


•            Strong understanding of facilities management contracts.


•            Demonstrated ability to write multidisciplinary bids and deliver winning bids under tight deadlines.


•            Excellent written and verbal communication skills, with a sharp eye for detail.


•            Familiarity with procurement portals and public sector tendering processes.


•            Highly organised, with strong time management skills.


•            Ability to influence and communicate effectively.


•            Excellent Microsoft skills (Word, Excel, PowerPoint)


•            A driving license is essential.
  
  

Desirable

•            APMP or other bid/proposal management certification.


•            Experience with CAFM systems and asset lifecycle costing.


•            Degree or equivalent experience in Business, Engineering, FM, or a related field.


•            Tender/Bid design ability