Billing Administrator - 12 month FTC

Our busy Billing Team is looking for a Billing Administrator on a 12-month Fixed Term Contract to join a central finance resource supporting partners in dealing with pre and post-billing related administrative activities. Liaising with other finance teams to ensure the accurate and timely drafting and preparation of bills. This role is based in either our Glasgow or Edinburgh office and will require some travel in-between offices. 

About the role

In this interesting and varied role, you will be monitoring Partner & client portfolio of bills issued and ensure bills are dispatched within the firm’s policy time frame. You can expect to get involved in a variety of work including:

• Requesting Ad-hoc proformas and generating reports

• Amending proformas upon request and input billing guide amendments to the pre-billing system in line with the Partner/Associates requirements

• Review time narratives for accuracy of recording, identifying and correcting typos

• Forwarding billing guides to alternative reviewers and editors as required in the pre-bill system

• Dealing with volume of invoices & billing related queries

• Liaising with all the Working Capital Support team to assist in the resolution of complex queries

• Preparation of narratives and fee breakdowns as required

• Preparation of covering documents for dispatch on generated bills for Partner/Associate review

• Facilitating the dispatch of bills to clients in line with the client’s requirements where necessary

• Liaising with the eBilling team to provide billing guidelines and portal requirements

• Requesting Credit Notes/re-issue instructions via Finance workflow and other post billing queries

• Liaising with other finance teams to ensure the accurate and timely drafting and preparation of bills

About you

We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:

• Strong written and verbal communication skills, with the ability to communicate confidently with clients, Partners and other stakeholders

• Able to work within given timeframes and be able to anticipate likely workflows

• Ability to consistently producing accurate work with exceptional attention to detail

• Self-motivated, proactive and ability to prioritise and manage own workload

• Ability to use initiative, but also work well within a team

• Experience in a partnership or professional services environment with a finance background

• Analytical skills to resolve queries

• Proficient in MS Excel and Word

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