Billing Assistant

Please Note:

• Fully Office Based with NO Opportunity for Remote or Hybrid Working

Job Overview
We are seeking a detail-oriented and analytical Billing Assistant to join our finance team. The successful candidate will play a crucial role in managing billing processes, ensuring accuracy in accounts payable, and supporting financial operations. This position requires proficiency in accounting software and strong analytical skills to interpret financial data effectively.

Responsibilities

• Invoicing 'daily’ - 'weekly’ - 'fortnightly’ as applicable.
• Printing any missing Delivery notes from PDA system as required.
• Scan, mail or email above.
• Always remain vigilant when emailing invoices, ensuring correct participant has been chosen thus avoiding data breaches.
• Assist in invoicing consolidated accounts.
• Check accounts inbox throughout the day.
• Weekly Sales Analysis - print all invoices and backup details, scan/mail as applicable.
• Assist in preparing monthly statements.
• Supporting with customer queries, resolutions.
• Credits prepared where required.
• Opening 'New accounts’ on Sage
• Daily collection of dispatch notes from Ops/Planning, sorting dispatch notes in account and customer number order and filing.
• Supporting queries for non-payment of invoices and responding back with a resolution, in a timely manner.
• Printing invoices and credit notes on request.

Experience

• Previous experience in a financial services environment is preferred.
• Familiarity with accounting software such as Sage
• Proven experience in data entry and maintaining meticulous records.
• Excellent communication skills, both verbal and written, with a focus on professional phone etiquette.
• Ability to work independently as well as part of a team in a fast-paced environment.

Hours:

• Monday - Friday 9am - 5pm - office based
• 37.5 hours per week