Birmingham Contract Supervisor

We are seeking a Maternity Cover Office Coordinator to join our Rapport team at one of our client's office at Swindon. In this role, you will ensure the smooth operation of the office, supporting the client with various duties, managing the reception areas.

Our client is a leading global tech company, specializing in consumer electronics. They manufacture and market mobile communication and media devices, personal computers, and portable digital music players, along with a variety of related software and online services. Headquartered in California, US, this company offers a unique opportunity to engage with facilities management and reception coordination at a prestigious and innovative organisation.

Our team consists of an Office Coordinator who works closely with the Facilities Manager and the on-site janitor. Together, they ensure that the office, which houses approximately 80 employees, remains well-maintained and functional. Our employees enjoy a close-knit atmosphere, fostering strong relationships and collaborative work practices.

This role is a full-time, fixed-term, maternity cover (40 hours per week), Monday – Friday, covering shifts from 8:30 AM to 5 PM as per the client’s needs.

Ideal start date: 15th July 2024

Main responsibilities

• Handling daily reception and administrative duties
• Collaborating with the Facilities Manager on various facility tasks
• Working closely with other service providers (security/cleaning) to maintain high standards for the building and services
• Understanding ad-hoc tasks assigned by your manager, the client, or the Facilities Manager
• Managing all stationary and food orders
• Maintaining headcount and desk assignments
• Managing incoming parcels and courier dispatches

The ideal candidate will

• Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall and Stronger Together
• Have excellent communication skills, written and verbal
• Have an outgoing personality and be able to easily build rapport with key stakeholders (internal, external and VIPs)
• Be creative, process-driven, resourceful with a can-do attitude and the ability to multitask
• Be proactive, adaptable, organised, flexible, with great attention to detail and ambition to learn and grow
• Have the ability to work independently and as part of a large team
• Display excellent personal presentation and interpersonal skills

Some of our benefits include:

• Exclusive travel discounts with TUI, Expedia, Booking.com and many more
• Save money on your groceries with discounts on Tesco, Sainsbury’s, Morrisons and other major brands
• A wide range of offers dedicated to improving your personal finances for a more secure future, including life assurance cover
• Regular emails filled with the best discounts and savings available
• Receive cash rewards every time you spend and use them on a wide range of brands
• Financial rewards - for recommending your friends and family and/or even when you bring new business to us (legitimate qualified sales leads)
• Contributory pension scheme
• Access to wellness programs to promote the mental health and well-being of our Ambassadors
• Employee Assistance Program to guide and support our team members
• Quick access for you and your immediate family to a Digital GP, and wider healthcare benefits
• Learning & development opportunities to support your personal and professional development and growth
• WOW Awards to celebrate our brilliant Ambassadors nominated for their exceptional service by our guests and clients
• One Paid Day for Charity Work

Why Rapport?

Our people come first, and we are committed to developing you and offering a number of fantastic professional and personal development opportunities. We have a suite of over 50 training workshops and a number of Leadership programmes to support you with your development and career progression within Rapport.

We are committed to equality of opportunity and inclusion within the workplace, and we celebrate everyone’s differences and diverse backgrounds. We have created a number of Employee Networks as part of our “Be Yourself at Rapport” programme, to create a safe space for our Ambassadors to connect and collaborate, ensuring we champion diversity and inclusion in all that we do.

Our Ambassadors’ mental and physical wellbeing is very important to us, and we continue to have a real focus on providing the varied support and initiatives for our teams to get involved in.

Rapport is also a Disability Confident Employer, and we have a number of partnerships with external organisations providing job opportunities within the company for people with special educational needs and disabilities.

About the Company

Rapport is an award winning, specialist company that provides corporate organisations with a range of fully managed front and back of house guest services. Our tailored services are provided to clients in all major cities in the UK and Ireland and in key locations in the US and Hong Kong.

We are very proud to count some of the UK’s most forward-thinking, blue-chip companies as our clients, from small boutique firms to large multi-site international corporations, all with a common goal to provide excellent Customer Service.

Our most prestigious awards include:

• In the 2021 ‘Best Companies to work for’ awards, Rapport was recognised as being the Best Company to Work for in the U.K. Business Services Sector, Rapport was recognised as the second Best (Large) Company to Work for in the UK and third Best Company to Work for in London (all categories and company sizes).
• We were awarded three stars from ‘Best Companies’, their ultimate accolade, in 2021 signifying a ‘World Class’ company.
• Top 30 Best Places to Work in Hospitality in 2021 winner.
• Excellence in Diversity & Inclusion at HR in Hospitality Awards 2019

Rapport is a part of Compass Group UK & Ireland, a FTSE 100 company. Please visit our website, www.rapportservice.com, for further information and before applying to learn more about Rapport and our clients.

We will contact applicants within 5-7 workings days. Rapport job adverts always gain a high response rate, but we do review all applications. Please check your inbox and your junk/spam folder for our response to your application. Due to high application volumes, we recommend that you do not apply for more than one role at any time. Please ensure you apply for the role that best matches your experience.

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