Job Title: Bookkeeper / Personal Assistant (PA)
Location:Hertfordshire - Hoddesdon, Broxbourne A10 -car driver
We are seeking a highly organized and detail -oriented individual to fill the position of Bookkeeper / Personal Assistant (PA). Our client is in the construction / industrial industry and rapidly growing.
In this dual role, you will be responsible for maintaining accurate financial records, managing administrative tasks, and supporting senior management with day -to -day personal and professional needs. The ideal candidate will be a proactive multitasker with strong accounting skills, a keen eye for detail, and the ability to manage a diverse workload.
Requirements
Key Responsibilities:
Bookkeeping:
Maintain accurate financial records, including accounts payable and receivable, general ledger, and bank reconciliations.
Help to, ensure compliance with all relevant regulations. Assist the accountants with the payroll requirements.
Assist with monthly, quarterly, and year -end financial reporting, including balance sheets and profit & loss statements done on SAGE accounts.
Manage invoices, payments, and receipts; ensure timely payments to vendors and contractors.
Monitor cash flow and assist in budget preparation.
Reconcile bank statements and credit card statements on a regular basis.
Assist with preparing for audits and liaising with accountants as necessary.
Maintain an organized filing system for financial documents and records.
Personal Assistance:
Provide comprehensive administrative support to senior management, including calendar management, scheduling appointments, and coordinating meetings.
Handle personal errands and daily tasks, such as making travel arrangements, booking accommodations, and managing personal projects.
Prepare documents and presentations for meetings, ensuring everything is ready and organized.
Answer phone calls, screen emails, and communicate on behalf of senior management when needed.
Assist with personal finance management, including tracking receipts, expenses, and preparing personal financial reports.
Perform research and handle special projects as required by senior management.
Assist with Social media from time to time.
Skills and Qualifications:
- Proven experience as a Bookkeeper, Personal Assistant, or in a similar administrative or accounting role. Ideally in construction and building.
- Strong knowledge of bookkeeping practices, financial reporting, and payroll processing.
- Proficiency with accounting software (e.g. Sage) and Microsoft Office Suite (Excel, Word, Outlook).
- High level of organization and attention to detail.
- Excellent communication skills, both written and verbal.
- Ability to prioritize tasks and manage time efficiently.
- Ability to handle confidential information with discretion.
- Proactive attitude with a strong sense of responsibility.
- Experience in managing both professional and personal schedules.
- A degree or certification in accounting, finance, or a related field (preferred but not required).
- Prior experience working in a dual role combining administrative and financial tasks is a plus.
Personal Attributes:
- Strong multitasker with the ability to shift focus quickly.
- Resourceful and solution -oriented.
- Ability to work independently and as part of a team.
- Professional demeanor with a positive, can -do attitude.
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