Business Administration Apprenticeship

Business Administration Apprenticeship - Wren Spinney School

About the employer:

At Wren Spinney School, we pride ourselves on being a unique institution within the Creating Tomorrow Partnership. Our school is designed to cater specifically to the needs of our 80 students aged 11–18 years, setting us apart in the educational landscape.

Overview of role:

Working along side the school administration team, helping to book in visitors, parents and organise events, answering the phones.
There will be day to day tasks e.g. meal booking, liaising wit the caters, organising food deliveries and assisting with our social media.

Key details:

• Hours: Monday to Friday (8am to 4pm, finishing 3.30pm on Fridays), 37 hrs per week
  


• All Year Round (52 weeks)
  


• Wage: £7.55 per hour
  


• Location: Westover Road, Kettering, Northamptonshire, NN157LB

Apprenticeship details:

• Qualification: Level 3 Business Administration  
  


• Duration of course: 18 months 
  


• Training Provider: LMP Education (Rated No 1 Training Provider in the UK!)
  


• All learning delivered online/ remotely alongside role.

Full Duties and Responsibilities:

• Manage new pupil paperwork and maintain school management information systems.


• Provide administrative and/or secretarial support, including travel arrangements, use of school premises, and collating reports to meet the school’s administrative requirements.


• Assist with school trips and events, liaising with appropriate service users within agreed policies and procedures.


• Produce a range of detailed documents to meet the needs of the school team.


• Set up and operate basic filing and retrieval systems to support efficient record management and ensure compliance with data protection requirements.


• Maintain a wide range of manual and computerised records/management information systems to support efficient school management.


• Handle a wide range of queries and ensure they are dealt with efficiently and within agreed standards.


• Undertake reception duties, including answering telephone and face-to-face enquiries and signing in visitors.


• Participate in team development activities and assist less experienced colleagues when appropriate to support team performance and development objectives.


• Provide secretarial support to the Leadership Team.


• Oversee the production and distribution of the school newsletter.


• Update the school website, ClassDojo, and other relevant platforms.


• Support the administration of students' annual reviews.


• Undertake a range of administrative duties to support the school, under the direction of the Operations Manager and Headteacher.


• Liaise with external agencies on behalf of the school leadership team, including making outgoing telephone calls as required.


• Support general school reception duties, including:
  
  
  
  • Answering phone calls and handling reception tasks.
  
  
  • Managing post duties, filing, photocopying, and other administrative tasks.
  
  
  • Greeting and welcoming visitors, signing them in and out.
  
  
  • Receiving, opening, and distributing incoming mail and dispatching outgoing mail.
  
  
  • Replying to emails and handling staff and external enquiries.
  
  
  
  


• Plan, coordinate, and implement the school diary and meeting schedules.


• Prepare and submit the Pupil Census and other statutory returns.


• Maintain record-keeping systems, ensuring compliance with data protection/GDPR requirements.


• Participate in team development activities and assist colleagues when appropriate.


• Manage stock levels and office supplies to ensure the smooth operation of the school.


• Arrange orderly and secure storage of supplies to maintain a safe working environment.

Skills & Personal Qualities:

• Confident use and experience with Microsoft Office products, including Word, Excel, Outlook, and Access.


• Strong teamwork skills.


• High-level communication skills, both written and verbal.


• Well-organised and able to plan workload schedules effectively.


• Ability to work collaboratively as part of a team.


• High level of accuracy and attention to detail.


• Proactive, with strong initiative and self-motivation.

Qualifications Requirements:

• GCSE or equivalent (Functional skills) English (Grade 4) essential
  


• GCSE or equivalent (Functional skills) Maths (Grade 4) essential

Next steps & Pre-employment checks:

• Permitting you’re eligible for the role) Please expect to receive contact from our LMP Education Recruitment team, to discuss your application further.
  


• Additionally, please be aware that upon a successful offer of employment, DBS checks and references will be obtained as part of your enrolment.

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