Business Administrator (Maternity Cover - 10 Month FTC)

Role Overview 

We are looking for a confident, proactive and approachable Business Administrator to take ownership of the day-to-day running of our office and support wider business operations. 

This is a varied, hands-on role covering office coordination, facilities and maintenance, Health & Safety compliance, fleet administration, and software subscription licensing and contract support. You’ll play a key role in keeping the office running smoothly, building strong relationships across the business, and ensuring high standards are maintained at all times. 

Key Responsibilities

Office & Business Support 

• Take ownership of daily office operations, ensuring a well-organised, all areas are tidy & presentable, professional and welcoming environment 

• Act as a friendly and confident first point of contact for staff, visitors and external contacts 

• Manage reception, meeting rooms, kitchen areas and office supplies 

• Handle calls, emails, post and general correspondence 

• Welcome visitors and provide office tours for new starters 

• Organise internal meetings, events and team activities, working closely with the Communications team 

• Proactively support teams across the business, anticipating needs and keeping things on track 

• Maintain accurate records, documentation and internal systems 

Facilities & Maintenance 

• Manage relationships with contractors and suppliers (cleaning, maintenance, H&S, etc.) to maintain high office standards 

• Coordinate planned preventative maintenance and reactive repairs 

• Own and track servicing schedules, inspections and compliance certifications 

• Ensure office facilities, shared spaces and supplies are consistently well maintained 

Health & Safety & Compliance 

• Take ownership of key Health & Safety processes and compliance activities 

• Coordinate routine checks including fire alarms, emergency lighting and first aid supplies 

• Support audits, inspections and risk assessments, ensuring actions are followed through 

• Maintain accurate H&S documentation, audit logs and compliance records 

• Work with external H&S advisors to ensure all required standards are met 

Fleet Administration 

• Maintain accurate vehicle records including servicing, MOTs, insurance and compliance 

• Coordinate servicing, maintenance and supplier communication 

• Work closely with internal teams to ensure smooth fleet management 

Subscription Licence & Contract Support 

• Support the preparation and issuing of software subscription and maintenance order forms 

• Maintain accurate and up-to-date records of licences, contracts and documentation 

• Proactively track renewal dates, ensuring deadlines are met and nothing is missed 

• Work closely with internal teams to ensure alignment on licensing and contract status 

• Support reporting and general contract administration 

Finance Support 

• Assist with employee expenses and general finance administration 

About You 

• Previous experience in an office administration or business support role 

• Confident, approachable and able to communicate effectively with people at all levels 

• Proactive, organised and comfortable taking ownership of responsibilities 

• Comfortable taking the lead and making decisions within your remit 

• Strong attention to detail, particularly with documentation and compliance 

• Able to manage multiple priorities in a fast-paced environment 

• Friendly, professional and naturally helpful 

• Good working knowledge of Microsoft Office 

• Experience with facilities, Health & Safety, fleet and contract administration  

• Experience with SAP Business by Design is advantageous 
• Good eye to details and great customer skills 

• Competitive salary 

• 30 days holiday (including Bank Holidays) 

• Pension scheme 

• Employee Assistance Programme + coaching 

• Training and development opportunities 

• Free on-site parking 

• Opportunity to join a growing global technology company 

Important Information 

• 10-month fixed-term contract (maternity cover) 

• Potential for future opportunities depending on business needs 

• Applicants must have the right to work in the UK (no sponsorship available)