Business and Finance Coordinator

The Company:

Our client is an engineering consultancy supporting the offshore wind industry with advice, insight and technical expertise. They aim to provide the very best technical expertise and provide a fantastic working environment to their staff.

The Job:

We are delighted to be assisting our client with their requirements for a Business and Finance Coordinator to oversee key administrative functions while providing dedicated support to the Managing Director and Finance and Marketing Manager.

Key responsibilities will include:

• Provide comprehensive administrative support to the Managing Director, including document creation, correspondence management, and general office administration
• Handle ad hoc projects and tasks as they arise, demonstrating flexibility and initiative to support business operations
• Chase timesheet hours and expenses for invoicing
• Arrange trade receivable invoices ready for authorisation and issue
• Arrangement of payroll (UK, France and China) ready for authorisation
• Processing staff expenses and ensure tax compliance
• Reconciliation of accounts in Xero ready for monthly management accounts
• Liaise with external HR provider on administrative HR tasks including documentation, training, and compliance requirements
• Oversee employee lifecycle processes (onboarding, offboarding, leave management)
• Update and create HR policies and procedures and update staff handbook
• Maintain confidential personnel files and track updates to staff policies
• Support the coordination of training programmes and employee appraisals
• Issue quarterly staff internal communication mailer
• Manage benefit scheme
• Act as first point of contact for employee HR queries
• Organise biannual team days and assist with their technical conference
• Provide general administrative support to ensure smooth business operations
• Coordinate and arrange travel for industry events

The Person:

For this role our client is seeking an all rounder to support their business in administration, HR, Finance, PA and office management. You will play a pivotal role in supporting engineers and the MD with all things administration and support. As well as being a motivated, positive and experienced

• Excellent administration experience, ideally gained in a variety support role
• Knowledge of invoicing
• English speaking with French language preferred
• Ability to work to deadlines with strong attention to detail and accuracy
• Excellent written and verbal communication abilities
• Ability to maintain confidentiality and exercise discretion
• Self-motivated team player with a proactive approach to problem-solving

The Salary:

£30-32,000

The Benefits:

25 days holiday, Pension, Private Medical Insurance, Cycle to work scheme, Cash Plan, retail and gym discounts.

The Location:

Central Bristol (with some hybrid working)

The Hours:

Monday - Friday 9am - 5.30pm with 30 minutes for lunch (40 hours per week) 4 days per week will be also be considered