Business Coordinator

JOB DETAILS

JOB BAND: C
CONTRACT TYPE:  Permanent  
LOCATION: London TVC
DEPARTMENT: Data & Insights team, part of the CRBA team and risk/compliance.  
PROPOSED SALARY RANGE: £35,000 - £40,000 depending on relevant skills, knowledge and experience. Plus London Weighting Allowance of £5,441.The expected salary range for this role reflects internal benchmarking and external market insights.

We're happy to discuss flexible working. If you'd like to, please indicate your preference in the application – though there's no obligation to do so now. Flexible working will be part of the discussion at offer stage.

WE ARE BBC STUDIOS

A globally renowned media company borne of the BBC. We make and distribute the world’s most sought-after TV, audio and digital content.

Our ambition is to be the home of the most powerful, entertaining, and inspiring stories for people all around the world.

WHY JOIN OUR TEAM:

You would be joining a varied and engaged part of the business with a warm & welcoming culture. Our teams cover a wide range of topics from understanding what audiences want from television to assessing whether programmes are following our compliance guidelines.  We work across BBC Studios and the wider BBC group so you would have exposure to the full range of what the BBC has to offer.  We value kindness and curiosity and strive for an open and authentic working environment. 

PURPOSE OF THE ROLE:

To provide a wide range of business support services which enable the relevant teams to achieve business plan objectives.  This role will support the Data & Insights team, part of the CRBA team and risk/compliance.   This role is critical in supporting the teams through a period of significant business transformation. 

YOUR KEY RESPONSIBILITIES AND IMPACT:

• Provide the three team leaders with business support services including diary assistance, travel logistics, c-ordination of meetings, etc.


• Assist critical workstreams by providing general administration services setting up meetings across multiple teams & time zones across UK, Signapore, America and Europe.


• Support in uploading key details to the internal intranet and keeping this up to date.


• Support the smooth transition of new team members – setting up introductory sessions. providing welcoming information, updating team d-lists and meeting invites.


• Support in raising POs and answering invoice queries & requests from suppliers 
  Managing team tools – ensuring members are on the correct Microsoft Teams channels, encouraging & enabling usage of the Teams channels and sharepoint sites for storing critical documents


• Coordinate team business calendar activities to help monitor delivery and outputs scheduling team meetings and away days to a sensible cadence, ensuring critical team members are available and accommodated.


• Supporting the welfare of the team – helping with team socials and away days


• Help cascade information across the team to ensure effective communication flow. 


• Provide general policy guidance and advice to support policy compliance working with divisional specialists (e.g. IT, Business Continuity, H&S etc.) as required.


• Responsible for co-ordinating team IT requests, user administration, systems access and record keeping. Working with the lead asset manager to ensure those who are joining, moving or leaving the department are equipped appropriately with the right IT.

YOUR SKILLS AND EXPERIENCE

ESSENTIAL CRITERIA:

• Demonstrated experience delivering comprehensive administrative and business support ideally within a complex, matrixed organisation.


• Strong experience managing travel coordination across multiple teams and time zones.


• Strong diary management experience coordinating multiple senior management diaries.


• Experience in financial and procurement processes, raising purchase orders (POs), and resolving supplier queries.


• Coordinating activities and conflicting demands to ensure that tight deadlines are met.


• Strong computer skills with strong experience of office software packages (i.e. Word, Excel and PowerPoint).


• Experience of gathering, analysing and collating complex and confidential information.

DESIRED BUT NOT REQUIRED:

• Media sector experience.


• Relevant business management and/or project management qualification.

If you can bring some of these skills and experience, along with transferable strengths, we’d love to hear from you and encourage you to apply.

NEXT STEPS

We appreciate your interest in this position and understand how important this opportunity is to you. Due to the high volume of interest we may need to close the application period earlier than anticipated. This step is necessary to ensure we can provide a high level of attention and service to all applicants. Thank you for your understanding. 

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