Business Operations Administrator

Business Operations Administrator
Location: Hybrid/Liverpool
Hours: Full-time (35 hours per week) or part-time (please detail when applying) permanent

Company : SupplyWell is a young and growing software company which is on a mission to change the future of education employment with our digital platform which connects schools and educators. SupplyWell is a movement towards a healthier, more sustainable educational system. Our mission is to revolutionise how schools manage teacher absences, ensuring that no compromise is made on the quality of education. By focusing on teacher wellbeing, we're creating an environment where educators can thrive, and students can flourish. Our platform isn't just about filling positions; it's about building a community of well-supported, highly qualified teachers and proactive schools. Together, we're saving time, cutting costs, and most importantly, nurturing the future of education. With SupplyWell, every class taught is a step towards a brighter educational future.

Job Description:

We are seeking an experienced and enthusiastic business support professional to join our team. This varied role encompasses aspects of office management, business administration, human resources and finance and is integral to supporting the business as a whole.

Key responsibilities:

Business operations and administration:
Providing general day to day administrative assistance to the People, Operations & Finance Function;
Providing support for the CEO including diary management, administration and minute taking;
Office Management tasks, including booking travel and accommodation and overseeing security, access, cleaning and other premises considerations;
Responsibility for the IT & Communications (including infrastructure, Wifi, hardware, VOIP and mobile phones) aspects of the business, in conjunction with the IT Managed Service Provider commissioned by the business at any given time;
Assisting with the creation and implementation of systems and processes that support the smooth running of the organisation;
Supporting continuous review and improvement of systems and processes throughout the business; and
Collaboration with all departments of the business to aid efficient processes.
Finance :
Supporting the accounting and finance function, where required, by:
Assisting with the day-to-day financial processing of Sales ledger (order and invoice processing, credit control, allocating income received to customer accounts, sending out regular statements to customers and following up overdue accounts), purchase ledger (Inputting and reconciling Purchase invoices), payroll and bank reconciliation;
Maintaining accurate and detailed computerised records in our accounts system Xero;
Processing expenses and ensuring records are kept to enable analysis;
Overseeing the administration of the Company Private Healthcare scheme and employee membership; and
Other finance administration duties as required.
HR:
Assisting with HR tasks such as recruitment, onboarding, personnel record keeping and contract management;
Completing the administration and compliance activities involved with the New Starter, Leaver and Employee Change processes;
Assisting with creating and updating HR and company policies and procedures/other employee documents;
Assisting with Employee wellbeing initiatives, including employee benefit schemes and satisfaction surveys;
Assisting with employee engagement activities;
Working with employees on learning and development initiatives and managing and maintaining training records; and
Responsibility for the health and welfare considerations of employees, paying particular attention to the health and safety aspects of employee health conditions, disability and allergy, first aid and mental health first aid and PEEPs.

Attributes:
A good all round, organised administrator;
Professional and confident in working with colleagues and customers;
Able to work proactively and independently;
Experience of finance and human resources administration would be useful;
Digitally Literate with expertise in using Microsoft Word, Excel, PowerPoint.
Additional information: Pension scheme, 25 days holiday plus your birthday, plus bank holidays, hybrid working, EAP scheme and learning and development opportunities.

ReCulture endeavour to be outstanding as a diverse and inclusive employer and are fully committed to present the best candidates for the role irrespective of background. We are keen to help our clients develop workforce representation from currently under-represented groups, including Black, Asian and Minority Ethnic (BAME) communities; Lesbian, Gay, Bi and Trans (LGBT) people and those living with physical, mental and/or sensory disability.

If you need any additional information or support with your application, please contact Olly - 07874919364/ [email protected]