Business Support Assistant

Just Recruitment is partnering with an innovative company to recruit a Business Support Assistant for their team based in Ipswich.

Reporting to the Operations Director, the Business Support Assistant's purpose is to support the respective business unit with administrative resource and organisational and departmental functionality.

The ability to manage diaries and co-ordinate travel requirements is essential, as is the ability to maintain a high level of integrity, communicate, prioritise workload, and handle multiple tasks with a pro-active, accountable, efficient and organised approach.

Duties include:

Arrange and coordinate diaries for meetings, and booking meeting rooms.
Set up meeting facilities, organise refreshments/lunch requirements and IT equipment.
Organise and coordinate travel arrangements; flights, hotels, parking and transportation.
Organise and coordinate restaurant bookings.
Compile general correspondence as required.
Day to day administration support to business teams as designated.
Management of department spreadsheets.
Maintain credit card records.
Production of documentation as required within business area of responsibility.
Support other members of the Business Support Team as and when required and cover during
periods of absence.
Order department stationary.

Job Specification:

Strong administrative abilities.
Ability to work to deadlines.
Ability to always apply discretion, together with a high degree of confidentiality.
To work as part of a busy integral team.
Extensive liaison and strong communication abilities.

Key Experience:

Previous experience within high level administration
Previous experience with the full Microsoft Office Package
Previous experience with diary management and coordination, and meeting and travel coordination and bookings

Monday - Friday (9:00am - 5:00pm)
Hybrid Working available after successful completion of probationary period (min. of 3 days in the office, up to 2 days at home).