Business Support Assistant / Administrator

Job Title: Business Support Assistant

Salary: Depending on experience

Location: Edinburgh

Job Type: Full Time, Permanent

HF Group is one of the UK's leading multi-discipline building services contractors, delivering high-quality solutions across Electrical, Mechanical, Fire & Security, Telecommunications, and Automated Controls. With a legacy spanning over 3 centuries and a family culture, we consider all of our employees as part of the family and invaluable assets to our ongoing business.

HF Group's head office is in Glasgow with offices in Edinburgh, Aberdeen, Manchester, and Belfast, providing services to clients across both public and private sectors throughout the UK.

We have an exciting new opportunity for an enthusiastic candidate to join the HF family as a Business Support Administrator at our Edinburgh office on a permanent basis that promises unique challenges, a varied workload and great career progression opportunities within the company.

The hours of work will be Monday - Thursday 08:30 - 16:45 and Friday 08:30 - 16:00

The successful candidate will be responsible for, but not limited to:

• Invoicing reactive works upon completion according to customer specifications
• Monitoring and invoicing monthly, quarterly, annual maintenance contracts
• Account management of key accounts. large clients with multiple sites, dealing with high volume tasks such as:
  • Raising planned maintenance tasks
  • Allocating tasks to team of Engineers
  • Raising Purchase orders to Subcontractors
  • Monitoring progress of works
  • Closing and invoicing tasks
  • Liaising with subcontractors, client, engineers and contracts
  • Processing Engineer timesheets
  • Preparing and filing documents and photo's for completed works in readiness for return to client
  • Assisting with uploading reports / worksheets to client portals

Key Skills, Qualifications and Experience Required:

• Strong administrative skills and experience
• Excellent communication skills
• Comprehensive numerical skills
• Good time-management skills and ability to work to strict deadlines
• Ability to work as part of a team and on own initiative
• Willingness to learn

In Return We Offer:

• Competitive Salary with performance-based bonuses
• Opportunities for professional development and career advancement
• Death in Service Scheme
• Private Medical Care
• Critical Illness Cover
• Perk box Subscriptions

Applications close on Friday, 6th June, if you have not heard from us within 4 weeks of the closing date, please assume your application has been unsuccessful on this occasion.

HF Group is an equal opportunity employer, committed to fostering a diverse and inclusive workplace.

Please click the APPLY button to send your CV and Cover Letter for this role.

Candidates with the experience or relevant job titles of; Admin Assistant, Office Administrator, Administrator, Customer Support, Customer Service Administrator, Administration Clerk, Administrative Assistant, Secretary, Business Administrator, Support Administrator, Business Support, Executive Assistant, Office Assistant, Office Coordinator, Clerk, Business Administrator: may also be considered for this role.