Business Support Manager - B1

This opportunity is only open to applicants who are currently Scottish Government employees, who are 'Priority Movers'. Applications from individuals not currently on the Priority Mover list will be rejected and not considered. 

The Scottish Fuel Poverty Advisory Panel is an independent body established by the Scottish Government. The Panel advises Scottish Government on fuel poverty and scrutinises its progress towards achieving Scotland’s 2040 fuel poverty targets. The Panel also considers topical fuel poverty issues, advising and influencing on these in Scotland and beyond. Evidence-gathering, stakeholder conversations and highlighting the lived experience of fuel poverty are crucial to the Panel’s work. 

The Panel comprises 6 members supported by a Secretariat of 3 – this role and a  Secretariat Head and an Analytical Manager. The Secretariat comprises Civil Servants and is based in the Office of the Chief Social Policy Adviser, which has staff in both St Andrew’s House and Atlantic Quay. The Secretariat work on a hybrid basis with at least 40% of time spent in the office. 

This role is a wide-ranging administrative one with opportunities to create and consolidate financial, web management and governance skills and experience. The role offers the opportunity to develop policy-based skills and involves interaction with a wide-range of stakeholders both in Scotland and across the UK. There is also the opportunity to bring your thinking and ideas to the Panel’s operational framework and how this could be further developed and improved. Because the work is so varied, the Secretariat team needs to be flexible and mutually supportive.

The Secretariat is a small but very friendly team which also benefits from being part of the wider team in the Office of the Chief Social Policy Adviser. 
The Business Support Manager is critical to the smooth running of the Panel, ensuring that the Panel is compliant with the necessary financial and governance processes and that its key communication channel – its website – reflects its current work and composition. More information about the Panel can be found on its website – Home - Fuel Poverty Scotland. 

Responsibilities

• Engaging effectively and building good working relationships with the Panel and the Sponsor team, and a range of stakeholders in and without Scottish Government, including keeping the Panel stakeholder list up to date.

• Organising Panel in-person and online meetings, including logistics and minute-taking.

• Managing the Panel budget on a day-to-day basis, including routine updates, timely payment of Panel fees and liaising with the relevant Scottish Government BCLO.

• Managing the Panel’s website, publishing the Panel’s work, and keeping key figures and facts up to date.

• Supporting the production of Panel outputs, such as presentations and reports.

• Managing the Panel mailbox, flagging priority items, and tracking responses for these, contributing to FoIs and other information requests, as well as other general administrative tasks such as eRDM file path maintenance and filing, and updating meeting and action logs.

• Supporting the Secretariat Head with the 3 supplier contracts, including procurement, and relationship management meetings with these and the SG Sponsor Team.

• Supporting the Secretariat Head with Panel governance requirements, such as register of interests and model code of conduct

Working pattern

This role is a permanent level transfer position. 

How to Apply

Applications for this position will only be accepted from substantive B1 employees. 

Please submit a statement outlining your suitability for the role, relevant skills and experience, and what you would bring to the team (maximum 500 words).

Vacancy closes at 11:59pm 

Selection Process

All applications will be invited to an informal discussion with the hiring manager.

Informal discussions are to be confirmed.

Further Information

If you have specific questions about the role, please contact [email protected]

Read our Candidate Guide for further information on our recruitment and application processes.