The role is designed to deliver effective administrative and business support services across all Directorates, ensuring tasks are initiated, executed, and completed efficiently. This position is crucial in providing seamless support that maximizes organizational technology and maintains a robust audit trail. The role requires a proactive, responsive, and customer\-focused approach, ensuring compliance with national legislation and local policies. The position also involves adhering to the Council's policies, including Health and Safety, Equal Opportunities, Data Protection, and other relevant regulations.
Responsibilities
Deliver proactive business support functions, including administrative services, records management, and finance systems.
Manage incoming and outgoing communications, ensuring timely responses and accurate filing.
Independently arrange and coordinate meetings and training courses, ensuring all logistics and documentation are handled efficiently.
Organize and attend meetings, taking and distributing notes or minutes as required.
Provide interview support and assist with onboarding processes.
Arrange conferences, travel bookings, and accommodations for colleagues.
Collaborate with educational partners and government agencies to maintain and update records.
Work cooperatively within a team to achieve service objectives and maintain a safe working environment.
Monitor financial transactions and ensure compliance with audit procedures and financial regulations.
Requirements
Requirements:
Strong administrative and organizational skills.
Proficiency in Microsoft Office and other relevant IT skills.
Excellent communication and customer service abilities.
Ability to work independently and as part of a team.
Experience in managing financial transactions and compliance with audit procedures.
Familiarity with Council policies and relevant legislation.
Ability to handle sensitive information with discretion and professionalism.
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