Buying Administration Assistant

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Our studios are considered one of the foremost motion picture and television production and post-production facilities in the world. They inform, engage, and transport audiences to new worlds. The key to that lies with our Studio Operations group, which includes areas like soundstage/backlot set rentals, events, design, culinary, construction, landscaping and much more. Whether it’s hosting an unforgettable studio tour, creating an optimal workspace, or equipping talent to tell the best stories, these teams lay the foundation for the memorable experiences we provide.

Your New Role…

We are recruiting two Buying Administration Assistants to join our Global Buying team within Worldwide Tours & Retail.

Each role focuses on a distinct product area:

• Licensed Products – working with globally recognised partners (e.g. Lego, Funko) to select exclusive ranges, secure first-to-market opportunities, and coordinate launches across global locations

• Wands, Food & Souvenirs – supporting core product categories, with a focus on product development, retail trends and enhancing the in-store offer

As a Buying Admin Assistant, you’ll be a key member of the Buying team, contributing to the delivery of a commercial and engaging product range. You will play an important role in managing the product lifecycle, working with suppliers to manage the critical path and ensure timely product launches.

Your Role Accountabilities…

• Maintain sample libraries and filing systems to ensure accurate and up-to-date product records.

• Work with your Buyer to review weekly sales and prepare materials for trade meetings.

• Contribute to trade activity by identifying risks and opportunities, helping to drive commercial actions.

• Chase and consolidate supplier updates on the product critical path, ensuring key milestones are met.

• Develop and maintain supplier relationships, ensuring clear and timely communication.

• Manage activity within the in-house consumer products approval system (e.g. Starlabs).

• Conduct competitor analysis and comp shop research to track pricing and market movement.

• Deliver core buying administration, including purchase order set-ups, product data and presentations.

• Work with cross-functional teams to ensure product launches are aligned and delivered on time.

Qualifications & Experience…

• Proven experience within a buying, retail or head office environment.

• Understanding of the buying process, including critical path management and trade cycles.

• Strong numerical and analytical skills with attention to detail.

• Proficient in Microsoft Office.

• Experience working with suppliers or managing external relationships.

• Commercial awareness with an interest in retail trends and product development.

• Knowledge of buying systems (e.g. Dynamics) is advantageous but not essential.

• Interest in (or understanding of) the Harry Potter franchise and brand DNA.

Working Pattern…

• Full-time role (40 hours per week), Monday to Friday.

• Flexibility required to meet the evolving needs of the business.

Onsite Working - This role is advertised as Onsite, meaning all working hours and days (regardless of shift pattern) will be carried out at the place of work. Subject to any applicable laws, WBD / your Line Manager reserves the right to change this working agreement, where this is essential to business needs and upon reasonable notice to you.

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.

If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.