Career opportunities: Business and Billing Administrator

The opportunity for you

This role is to assist with one of our busiest and fastest growing Practice Areas, where the need for support to free up partner time for fee earning and client delivery has become apparent, as well as assisting within the Finance Department.

The key focus of this role is on providing methodical and organised support and billing assistance to one of the highest volume teams in the firm, to work closely with the PA's within the team to streamline the billing processes in line with our new billing systems.

This role is also designed to assist with areas of the working capital cycle when required, meeting with partners advising on best practise and problem solving.

The successful candidate must be able to work under strict time guidelines and have very strong communication skills with an ability to apply pressure when dealing with senior stakeholders. It is a business partnering role as much as a technical one, requiring a motivated individual who will get things done and is looking to grow with the practice.

Ideally suited to someone who will take complete ownership of the role and is a proactive, assertive multi-tasker who has a head for number work. A willingness to learn is key.

Key responsibilities

• Working closely with the PA's to ensure end to end preparation of bills for the Practice Area. This is the primary purpose of this role and will include involvement at all stages.    


• Working closely with the Partners to ensure the bills are prepared to the required standard, signed off, and ready to be dispatched in a timely manner.


• Continual review of the teams wip balances, promoting financial hygiene and reporting to the senior revenue team with billing estimates against monthly targets.


• Work with the wider billing and revenue team to manage month end requirements ensuring all open tasks are complete before the month end close.


• Contribution to joint team inboxes.


• Assist the Finance billing team with tasks such as: bill posting, time and disbursement transfers, special rate reviews.


• Maintenance of client and matter specific information, client contacts, special rates, addresses and billing requirements.

Knowledge, skills and experience

• Good Excel skills


• Excellent communication and interpersonal skills


• Experience in dealing with senior stakeholders in trying environments


• Ability to work under pressure


• Attention to detail and ability to investigate and problem solve to resolve issues


• Working knowledge of the Solicitors’ Accounting Rules


• Speed and high degree of accuracy of input required


• Motivated team player with a proactive attitude and excellent work ethic


• Experience of Aderant Expert desirable


• Office hours are 9.30am to 5.30pm, however, you should be prepared to work additional hours when required.

This role will require the candidate to work in the office a minimum of three days per week. One of these will always be Wednesday which is the office all in day.

Benefits

Here are a select few benefits that Taylor Wessing offer; 

• Hybrid working (Offering the opportunity to work remotely, while maintaining a social boundary by working from our award-winning offices for 3 days a week).


• Holiday (Our basic annual holiday entitlement starts at 25 days, with a further discretionary day of paid leave in December. You may also purchase up to five extra days each year (pro rata). 


• Enhanced Maternity and Paternity leave (After one-year service, you are entitled to up to 26 weeks leave full pay if you or your partner give birth or adopt a child). 

Along with these there are many more benefits we offer, with the addition of a comprehensive flexible benefits package available. 

Our culture

Nurturing a diverse, inclusive culture allows all of our talent to flourish, sparks creativity and powers innovation.  We continue to build a team that exemplifies inclusivity and reflects the firm's core values: creative, excellence, integrity, responsible, respect and team.  We value and celebrate the differences in who we are, what we have experienced and how we think, so all candidates will be treated fairly regardless of age, caring responsibilities, disability, gender identity, marital status, neurodiversity, pregnancy, race, religion or belief, sex, sexual orientation and socio-economic background.

The way we work

At Taylor Wessing, we never settle for average. We're creative thinkers, problem solvers and continuous learners who excel at what we do and believe our best work is still ahead of us. We are a firm that's large enough for you to achieve your ambitions, but connected enough to be a true community.  

Taylor Wessing

Taylor Wessing is a global law firm that serves the world's most innovative people and businesses. Deeply embedded within our sectors, we work closely together with our clients to crack complex problems, enabling ideas and aspirations to thrive. Together we challenge expectation and create extraordinary results. By shaping the conversation in our sectors, we enable our clients to unlock growth, protect innovation and accelerate ambition. 

With 1250+ lawyers, 350+ partners, 26 offices and 16 jurisdictions we are looking to expand our Finance  team, with the addition of a Business and Billing Administrator.

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