Charity Administrator

Location: UK (with occasional travel to programmes / regions)

Salary: £30,000 - £35,000 per annum

Contract: 12 Month Fixed Term contract

Closing Date: 28th June 2025

Job Purpose

To provide administrative support to General Counsel, Chief of Staff, Executive Committee and other key stakeholders to enable the efficient and effective functioning of the organisation. Asked tasked by the General Counsel/Chief of Staff, you will coordinate critical meetings, manage communications and schedules, support governance processes, and ensure timely follow-up on key actions and decisions.

About HALO

HALO is the leading global NGO addressing the impact and drivers of conflict in 30 countries and territories, with over 11,000 staff. Most of our staff are local employees and include a growing number of women. Our primary duty is to serve people affected by conflict, clearing landmines and the explosive remnants of war that threaten lives and livelihoods long after fighting has finished. We make land safe where war has ended, while also assisting those affected by active conflict and endemic violence. HALO addresses human suffering caused by armed violence in some of the world’s most fragile places, securing weapons and ammunition and working with both state and community actors to reduce the prevalence of armed violence.

Support General Counsel/Chief of Staff with:

• Ensuring compliance with statutory filing obligations.
• Preparation and management of Board and Executive Committee papers.
• Administrative support for maintaining the quality management system and for executive meetings.
• Provide administrative support to cross-cutting organisational projects
• Perform secretariat duties as required
• Maintaining key corporate documents.
• Administrative support as directed.
• Foster a culture of integrity, inclusiveness, and good governance across the global team.
• Uphold HALO’s core values and standards, promoting its ethos and mission statement.
• Ensure familiarity with and adherence to all HALO policies and procedures, especially the code of conduct and safeguarding.

Key Contact/Relationships:

• Internal: General Counsel, Chief of Staff, Executive Committee members
• External: Charity Commission, Companies House, Auditors, Regulatory Authorities
• Key Stakeholders - Programme Managers, Heads of Region, Chiefs of Staff, HR, Board, CEO

Requirements:

• Executive administration for the leadership of an organisation.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.

• Office-based work with the ability to attend in-person meetings as requested.

• Occasional international travel may be required.

Benefits:

• 25 days of annual leave (including 3 at Christmas) plus 8 statutory holidays.
• Non-contributory life assurance.
• Private medical health cover.
• Pension contributions matched by HALO up to 5%.
• Flexible working policy.

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and wellbeing of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.