Collections Assistant - US Law Firm

About the Firm

A prestigious international law firm with a long-standing global presence. With over a century of excellence and more than 1,000 legal professionals across major financial centres worldwide, the firm provides coordinated legal services and transactional expertise to a diverse portfolio of clients.

Position Overview

They are seeking a proactive and detail-oriented Collections Assistant to join their London office. This role supports the firm’s financial operations by delivering an efficient, commercially focused AR and collections service. The ideal candidate will thrive in a high-performance legal environment and work closely with senior stakeholders to help meet the firm's financial objectives.

Key Responsibilities

• Build strong working relationships to understand client and matter structures quickly
• Collaborate with the Senior Collections Coordinator on the full AR and collections process
• Generate timely and accurate reports for partners and clients regarding outstanding invoices
• Monitor and update AR comments to reflect the most current status
• Participate in meetings with billers, partners, and fee earners to assess and action outstanding receivables
• Assist with the electronic delivery of client invoices (eBilling)
• Ensure timely delivery and follow-up on outstanding bills
• Manage transfers of time and costs, and process write-offs as needed
• Produce credit notes in accordance with firm policy
• Conduct routine analysis of client/matter data for archiving purposes
• Keep stakeholders informed of overdue invoices and other relevant updates

Skills and Experience Required

• Minimum 2+ years of AR/collections experience in a professional services or legal environment
• Solid understanding of billing, VAT, disbursements, and collections processes
• Familiarity with the Solicitors Accounts Rules
• Experience handling multi-currency billing and collections
• Proficiency in Microsoft Office, especially Excel
• Hands-on experience with financial software, preferably Elite 3E
• Strong organizational and written communication skills
• Ability to multitask, prioritize, and maintain accuracy under pressure
• Comfortable working in a fast-paced, high-volume environment
• Flexible approach to shifting priorities and willing to work extended hours when required

Benefits

• Join a highly respected, internationally recognized law firm
• Competitive salary and benefits
• Hybrid working model to support work-life balance
• Work with a supportive, collaborative team in a dynamic office environment