Commercial Executive Assistant

Commercial Executive Assistant - Dublin - Hybrid

Are you a highly organised and proactive professional with a proven track record as an Executive Assistant? A leading international law firm in Dublin is seeking a talented individual to join their team to help support their partners.

About the Role:

As an Executive Assistant, you will be an integral part of the business, providing comprehensive administrative and secretarial support to partners and associates within the Pensions practice group and the wider Commercial team. This demanding yet rewarding role offers a varied and interesting career path.

Key Responsibilities:

• Comprehensive email and diary management
• Manage AML (Anti-Money Laundering) requirements for client onboarding, ensuring all procedures are followed
• Management of the billing process, including time entry, invoicing, client account balances, and follow-up on outstanding payments
• Managing audit/accrual requests for clients
• Maintain electronic files, ensuring all records are up to date and easily accessible
• Production, editing, and formatting of legal documents and templates
• Digital dictation
• Co-ordinating travel arrangements, meetings, and itineraries
• Processing expenses
• Maintaining and updating client databases
• Ad-hoc duties as required

Required Skills and Expertise:

• 4+ years’ experience as a Legal Secretary PA/EA
• Pensions experience is beneficial but not essential
• In-depth experience with Client Billing/Payments systems
• Excellent IT Skills in Microsoft Word, Excel, and PowerPoint
• High degree of attention to detail
• Typing skills of at least 70 words per minute
• Excellent interpersonal and communication skills
• Excellent organisation skills with the ability to prioritise workload
• Team player, who can also work on their own initiative
• Excellent oral and written communication skills

Perks:

• Salary: €43-€53k
• Discretionary annual bonus scheme
• 25 days annual leave allowance
• Leading hybrid working policy
• Immediate pension scheme
• TaxSaver and Bike to Work scheme
• Healthcare
• Full gym and wellness programme

If you are keen on taking on this role, do reach out and apply today, as it won't be around for long!

If you are keen on taking on the role, and exploring a new position, please do reach out!

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