Commercial Property Legal Secretary

• Location: Winchester
• Job Type: Full-time
• Salary: Up to £35,000

We are seeking a dedicated Legal Secretary to assist in the efficient day-to-day operations of our Commercial Conveyancing practice. This role is pivotal in supporting a Senior Solicitor and Legal Executive, focusing on both administrative responsibilities and minor fee-earning tasks. The ideal candidate will have a solid background in conveyancing and possess excellent organisational and communication skills.

• Attend to clients in person and via phone, taking messages and providing appropriate assistance.
• Manage file operations including opening, closure, and archiving.
• Assist with paperwork and the completion processes.
• Produce accurate correspondence and documentation using digital dictation.
• Handle accounts paperwork and undertake file closure activities ensuring all balances are actioned and client confirmations are issued.
• Draft letters and emails to clients and external organisations.
• Prepare and dispatch mail and enclosures.
• Perform general secretarial duties such as booking appointments and managing room reservations.
• Issue client care letters via email or post.
• Provide quotes to prospective clients.
• Engage in audio and copy typing of letters, forms, and documents.

• Proven experience as a Legal Secretary, ideally within conveyancing.
• Fast and accurate audio typing skills.
• Competence in using Microsoft Office applications including Word, Excel, and ideally PowerPoint.
• Experience with a case management system and a good understanding of the conveyancing process.
• Excellent interpersonal skills for effective communication over the phone and in person.
• Strong organisational skills with the ability to manage time effectively and meet deadlines.
• High level of proficiency in written and verbal communication.

To apply for this Legal Secretary position, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role.