Committee Officer - 7 Month Contract

Summary

Key Responsibilities

• Coordinate and manage meetings for the Council, Cabinet, Scrutiny, Regulatory, Licensing, Appeals, and other committees.
  
  


• Draft and distribute agendas, minutes, action logs, decision notices, and related documents.
  
  


• Offer procedural and constitutional guidance to Councillors, Officers, and stakeholders.
  
  


• Oversee the agenda planning process, ensuring timely submission and publication of reports.
  
  


• Attend and support meetings, including those held in the evening.
  
  


• Serve as clerk for appeals, exclusions, licensing hearings, and other quasi-judicial panels.
  
  


• Ensure accurate recording and communication of decisions to stakeholders.
  
  


• Prepare briefing materials and guidance for Committee Chairs and senior officers.
  
  


• Support the live streaming of committee meetings.
  
  


• Manage and update committee records using the Mod.Gov system.
  
  


• Address inquiries from Councillors, MPs, the public, and external organizations.
  
  


• Assist with Freedom of Information requests, complaints, and correspondence related to committee services.
  
  


• Contribute to service improvement and the enhancement of committee management processes.
  
  


• Maintain precise records, archives, and governance documentation.
  
  

Essential

• Degree-level qualification or equivalent relevant experience.
  
  


• Experience in supporting formal committee meetings within a Local Authority, public sector, or governance setting.
  
  


• Demonstrated ability to handle a diverse workload and meet tight deadlines.
  
  


• Proficiency in preparing agendas, minutes, reports, and briefing notes.
  
  


• Understanding of governance, constitutional, and procedural issues.
  
  


• Capability to advise Councillors, Chairs, and Officers on meeting procedures and governance needs.
  
  


• Strong organizational and project management abilities.
  
  


• Excellent written and verbal communication skills.
  
  


• Strong interpersonal skills for engaging with stakeholders at all levels.
  
  


• Proficient in IT, including Microsoft Office applications.
  
  


• Ability to work autonomously in a politically sensitive environment.
  
  

Desirable

• Experience with Mod.Gov or similar committee management systems.
  
  


• Previous experience in Local Authority Democratic Services.
  
  


• Experience in managing Licensing Panels, Appeals Panels, or other quasi-judicial hearings.
  
  


• Experience in supporting webcast or livestream committee meetings.
  
  


• Familiarity with Local Government legislation and governance frameworks.
  
  

Additional

• Hybrid working model.
  
  


• Regular attendance at evening meetings is required.
  
  


• Occasional travel to external meeting venues may be necessary.
  
  


• Exposure to a high-profile, political, and dynamic work environment.
  
  


• Opportunity to collaborate closely with senior officers, elected members, and external stakeholders.
  
  

What's on Offer?

• £21.63 per hour (Umbrella)
  
  


• 7 Month Contract
  
  


• Full-Time Hours
  
  


• Hybrid Working
  
  


• Bi-Weekly Pay
  
  


• Opportunity to be part of a dynamic Democratic Services team.
  
  


• Exposure to high-level governance and decision-making processes.
  
  


• A varied and fulfilling role supporting local democracy.
  
  


• Potential for contract extension.