Contract Administrator - Facilities Management

Behind every well-run building is someone keeping the jobs booked, the paperwork moving and the invoices out on time. As our client's Contract Administrator in London, that's you: the organised heart of a busy facilities team.

We're recruiting on behalf of a well-established national facilities management provider, looking for a Contract Administrator to join their commercial property maintenance team in central London. You'll support the Contract Manager and onsite team on a prestigious commercial contract, working closely with engineers, subcontractors and the client.

THE ROLE
• Managing the CAFM/maintenance system, scheduling PPM and producing PPM sheets
• Organising planned and reactive subcontractors and raising purchase requisitions
• Making sure jobs are closed out and paperwork comes back complete
• Producing work-in-progress and monthly client reports
• Issuing PPM and additional works invoices, and checking supplier invoices
• Supporting with quotes, cost logs, CVRs and debt control

This role involves working 8am-5pm, Monday to Friday in the office - this is not a hybrid role, as it is essential you are on site to support the team on a day to day basis.

WHO WE'D LOVE TO HEAR FROM
• Administration experience, ideally in facilities management or building services
• Strong Excel and Word skills
• A working knowledge of PPM or CAFM systems
• Organised, able to prioritise and calm under pressure
• Confident and professional with clients, engineers and subcontractors

WHAT'S ON OFFER
• Salary of circa £35,000–£36,000 per annum
• Monday to Friday, 40 hours a week
• 28 days' annual leave plus bank holidays, with the option to buy more
• Pension with up to 9% employer contribution
• 24/7 digital GP service for you and your family
• Access to an employee benefits and discounts hub

If you're an organised administrator who enjoys keeping a busy team on track, send me your up-to-date CV and I'll give you a call for a confidential chat about the position.

This role may also be known as: Contracts Administrator, FM Administrator, Facilities Administrator, Helpdesk Administrator, Maintenance Administrator, CAFM Administrator, Operations Administrator, Property Administrator, Building Services Administrator
Only candidates based in UK and eligible to work in UK are allowed