Contracts Administrator

Main Purpose of Job:

To provide high-quality and professional administration support to the Contract Managers, Site Staff and colleagues.
Key Duties and Responsibilities:

• Working directly with the Contracts Managers.
• Assisting Contract Managers with all project related administration.
• Obtaining quotes from suppliers.
• Placing orders/call-offs for projects and ensure Procurement Schedule is adhered to.
• Creating H&S files, risk assessments and method statements
• Producing and continuously updating O&M manuals ensuring certificates are registered with appropriate authority.
• Deal with in-coming Pre-Qualification Questionnaires (PQQs) and maintain existing approved status with our clients
• Managing the Sub-Contractor Database, keeping Supplier Insurances up to date etc
• Assisting with the maintenance of office systems, including data management, databases, spreadsheets and filing
• Provide administration support to the Directors and Administration Team Leader
• Liaising with the design team.
• Maintaining office diary system and client database.
• Monitoring e-mails for nominated members of staff when they are not in the office.
• General administrative and office duties.
• Screening phone calls, enquiries & requests, and handling them in an appropriate manner.

General (duties shared with rest of Admin Team):

• Help with providing reception & telephone cover during absences (holiday, sickness, lunch etc).
• Assisting clients and visitors with all requests.
• General administration duties including typing, photocopying, folding of drawings, filing, archiving etc.

Requirements:

• Ability to work under pressure, to tight deadlines, multitask and to prioritise a varying workload.
• Excellent telephone manner.
• Good IT skills, including Word and Excel.
• Willingness to learn.
• Industry experience would be beneficial but not essential.
• DBS Checks may be required

• This role is fully office based - Mon to Thursday 8am to 5pm (12pm on a Friday)- parking on site
• £25,000 - £29,000
• 25 days annual leave plus 8 days bank holidays
• Other great benefits
• Newly refurbished offices

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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