Contracts Administrator

• Annual Salary: £28,000
• Location: Ipswich
• Job Type: Full-time

We are seeking an Administrative Assistant to support our clients Contract Managers and Operations department, ensuring streamlined and efficient administrative operations. If you are looking to join a company that invest in training and progression, this could be the role for you!

• Provide general administrative support including handling phone calls and managing Contracts Managers' mailboxes.
• Serve as the primary contact for clients regarding induction and delivery processes and manage the administration of necessary documents.
• Coordinate and manage the booking of material movements to ensure operations run smoothly and on time.
• Oversee daily reports, track issues, and report them to the Site Operations teams for resolution.
• Prepare job packs for Supervisors prior to job commencement.
• Develop and manage a visual tracker to record site issues and establish a reporting mechanism.
• Maintain accurate project documentation, including contracts, drawings, specifications, and other relevant records.
• Facilitate effective communication between internal teams, clients, subcontractors, and suppliers.
• Handle operational client inductions completely and efficiently.
• Take detailed and accurate notes during meetings.
• Liaise with supply chain partners as necessary.
• Update competencies and certifications.
• Manage the hiring and off-hiring of all small tools.
• Extract and catalogue information from suppliers, including material rates and delivered tonnage.
• Ensure compliance information is received through our in-house systems.
• Order appropriate equipment for all operatives and office staff using the company's PPE portal.

• Excellent communication skills, both written and verbal.
• High attention to detail.
• Strong analytical and problem-solving skills.
• Proactive and can-do attitude.
• Good time management with the ability to adapt flexibly to work demands.

• Generous Leave: 25 days annual leave plus bank holidays, with options to buy and sell leave, and increased entitlement with years of service.
• Performance Bonus: Eligibility for performance-based bonuses.
• Learning and Development: Continuous growth prospects and training opportunities.
• Supportive Culture: Collaborative working environment focused on mutual achievement.
• Plus much more.

To apply for the Administrative Assistant position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.