Contracts Administrator

Location: Sewell Group Head Office, Geneva Way, Leads Road, Hull, HU7 0DG

Hours: 37.5 per week, worked flexibly around 8.30am – 5.00pm, Monday to Friday

Salary: Dependent upon experience

Role Overview

Reporting to the Facilities Management (FM) Commercial Team Lead, the Contract Administrator will be responsible for day-to-day commercial activities within the business, relevant to their portfolio of Sewell customers. They will work closely with the wider Commercial and Operational Teams, as well as our Group Finance Team, providing support to help enable the delivery of a world-class customer service, while maintaining a profitable and sustainable environment.

To learn more about Sewell Group and Sewell Facilities Management, please follow the link below:

Home - Sewell Group (sewell-group.co.uk)

Facilities Management experts - Sewell FM (sewell-facilitiesmanagement.co.uk)

Key Responsibilities

• Raising and issuing of invoices and schedules for reactive & contract works
• Issuing work quotations, management of approvals and client follow up for expired quotations
• Cash collection
• Purchase ledger – Coding, approval of invoices and managing supplier queries
• Credit card reconciliation and allocation
• Maintenance Team timesheets and coding
• Maintenance Team expenses – Authorisation & Job coding 
• Supply Chain Management including
• Subcontract order execution and renewals
• Subcontractor market testing
• Record contractor feedback and performance monitoring
• Monitoring financial performance of reactive and contracted works
• Assist Commercial Managers producing monthly financial reports
• Provide commercial support to operational teams 
• Liaise with clients, suppliers, and subcontractors on commercial matters

As well as exhibiting our company behaviours of being Positive, Professional, Customer Focused, a Team Player and Doing the Right Thing, the successful candidates will have the following:

Essential

• Previous Sales or Purchase Ledger experience
• Experience in a commercial or contracts role
• Strong numerical skills
• Excellent levels of computer literacy and be comfortable with Microsoft packages in particular Outlook, Word and Excel
• Positive and professional attitude
• Strong belief in delivering great customer service
• Excellent organisational and communication skills and the ability to prioritise a variety of tasks
• Strong attention to detail
• The ability to work as a team member in a busy and fast paced working environment
• A positive approach to learning, development and progression and a flexible working attitude
• Have a flexible outlook towards hours worked

Desirable:

• Full Driving Licence, valid in the UK and own transport
• Formal finance training and/or qualifications
• Previous experience providing service and work quotations
• Previous knowledge or experience within Facilities Management or Construction
• An interest in sustainability with the desire to drive efficiencies and new technology

Sewell Group is an equal opportunities employer, recruiting within the guidelines of the Equality Act 2010. We are committed to the promotion of diversity and equal opportunity, as an employer and in the delivery of our products and services.

As a committed safe employer, an enhanced DBS (criminal record) check will be carried out for the successful candidate of this role.

• Competitive Salary, Dependent on experience
• Annual Bonus opportunity

• 25 days holiday (plus Bank Holidays), rising with length of service to 30 days
• Being a Co-Owner of Sewell Estates, learn more here: Employee Ownership - Sewell Group (sewell-group.co.uk)
• Auto Enrolment pension
• Staff discounts
• High Street & Retail discount schemes
• Bike 2 Work Scheme
• Technology Scheme
• Paid Parental Leave and Sickness Absence schemes

Click here to take a look at our flexible reward and benefits offer!