Contracts Coordinator

Draft, review, and coordinate the execution of licensing contracts, including wet signature contracts and filing. Act as the primary point of contact for contractual matters, ensuring timely approvals and reconciliation of variations. Amend standard terms and conditions in line with IP (intellectual property) updates and prepare replacement clauses for legal review. Maintain accurate contractual records, including NDAs, insurance certificates, and correspondence. Provide guidance and training on contract practices/procedures to category managers and operational teams. Support the development and implementation of best-in-class contract management procedures. Monitor processes and suggest improvements to ensure everything is running smoothly. Ensure revenue recognition and risk requirements are met—because numbers matter too! Communicate signed agreements to stakeholders so everyone's in the loop. Manage renewals, extensions, and close-outs, including termination and debt recovery letters. Liaise with offices worldwide to track and update work-in-progress contracts. Previous experience in contracts coordination and administration, ideally from working with either finance, legal, or HR teams, where compliance and due diligence are a must. Clear, confident, and engaging communication skills, whether in writing or conversation. Spot challenges and the ability to turn them into opportunities. Be detail-obsessed - accuracy is your middle name. Be able to juggle multiple tasks without dropping the ball. Deliver stellar customer service to internal and external partners. Demonstrate ability to work in a close team and support others when needed. Curiosity and adaptability, with a willingness to learn and innovate. Licensing expertise - some experience with licensing or IP management is a significant advantage, but not essential.