Corporate Legal Secretary/Co-ordinator

Our client, a medium sized law firm based in Baker Street has a vacancy for an experienced Corporate Legal Secretary who is keen to try as new role as a co-ordinator with the workload within the team.

Duties are as follows:

Legal Secretarial component

• Experience of providing a first-class legal secretarial service to a busy team within a professional environment
• Build and maintain effective working relationships with the Senior Associates, Associates, Trainees, Corporate Team Leader, the wider secretarial services function, the practice areas and other support departments
• Advanced knowledge of MS Office together with a minimum typing speed of 60 wpm.
• Proactively and accurately monitor/oversee inboxes on team’s behalf, during absence, as agreed with (e.g. Associates)
• Proactively and accurately monitor/oversee calendars, set up all meetings and related logistics, and ensure all arrangements are made (rooms booked, and calendars updated with changes)
• Prepare, edit and proofread all work, adhere to house-style with attention to detail and a focus on quality
• Work closely and effectively with Executive Assistants, central teams and in collaboration with other Legal Secretaries, providing support in cases of holidays and absences
• Respond to tasks promptly and manage deadlines, to ensure expectations are managed
• Be an effective and professional point of contact, to include managing telephone calls, taking accurate messages and being an ambassador both internally and externally for team
• Manage/co-ordinate billing and compliance processes on behalf of team, to include generating bills, working closely with, and supporting, Client Administrators where necessary to ensure billing/CMI processes are followed correctly in accordance with requirements
• Ensure expense claims are submitted in a timely manner
• Use initiative and actively identify and resolve issues when they arise
• Demonstrate confidentiality, diplomacy and a thorough understanding of the group and clients who you support

Co-ordinator component

• Undertake and manage the workflow of the Legal Support Team on a day to day basis and provide a range of secretarial and admin support to the Corporate Associate and Trainee teams
• Take a proactive approach towards continual development and the improvement of team processes/ways of working, spotting opportunities to streamline the running of the secretarial team, working alongside the Secretarial Team Leader to develop and implement new ideas
• Highly developed communication skills, updating group when delays may occur
• Escalate operational and/or performance issues to Secretarial Team Leader

The firm offer a friendly environment and on the job training.

They are looking for someone who has experience in a similar role or is keen to take on some new responsibilities. You will need to be proactive, organised, client focussed and level headed.

Salary circa £45K - hybrid working three days in the office.