Crewing Co-Ordinator

Job Description : Crewing Co-Ordinator

Salary - £25,000

Location : Swansea - Monday - Friday

Temp ongoing

Job role

The Crewing Co-Ordinator is responsible for the crew selection and scheduling, crew change planning and booking travel required for assigned vessels. Also responsible for maintaining crew certification records, training course booking and document control within the Crewing department.

Responsibilites

• Contribute to continuous improvement in health, safety, security, and environmental standards, ensuring the Company's HSSE Policy is effectively communicated to all crew members, and fostering a strong safety and environmental culture throughout the team.
• Plan crew assignments for all assigned vessels
• Liaise with the manning agents and non-agency crew to source suitable and available crew
• Ensure all planned crew are qualified, certified and medically fit for offshore duty
• Ensure that planned crew comply with all Flag, Company and client certification requirements
• Prepare employment documentation, including seafarer employment agreements as required
• Plan and book all crew change logistics for assigned vessels, which can include all travel, accommodation and visa requirements for both on and off-signing crew, ensuring that crew are provided with their complete travel information in good time
• Maintain CrewSmart records for all crew ensuring each record is up to date and in compliance with all Flag, Company and client requirements
• Keep crew employment records in CrewSmart up to date with travel and working day records
• Apply for any Flag State required documents
• Book any required training courses, medicals or assessments for the crew
• Ensure crew, manning agency and travel agent invoices are verified and approved before being sent to accounts for payment in a timely manner in accordance with accounting schedules
• Ensure flight tickets refunds are processed
• Ensure that crew appraisals are completed as required for all crew on assigned vessels.
• Track and issue crew uniforms as required
• Act as the primary point of contact for crew issues for vessel management and crew, efficiently responding to queries
• Performing other related duties as may be assigned and requested from time to time by the immediate head of any department, as authorised by Senior Management.
• General office-based administration.

Skills

• Solid understanding of STCW and Flag State requirements
• Proficient in Microsoft Office Suite (Outlook, Word, Excel)
• Fluent in both written and spoken English.
• • Proactive and structured approach with a strong attention to detail and ability to think creatively to solve problems
  • Adaptable and able to handle multiple responsibilities efficiently, maintaining composure under pressure while ensuring all tasks are completed accurately within the required timeframes
  • Working as part of the Crewing team, a willingness to assist others and provide additional support during busy periods
  • Knowledge sharing with others, sharing any lessons learnt with the Crewing team to improve operational efficiency

If you feel your experience can fulfil this role and you are interested in working for a fantastic company, please send your CV.

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