Data Reconciliation Assistant

Job Requisition ID: 66683

Department: Sales & Marketing (DEPT_SALMRKT)

At Dover Fueling Solutions (DFS), we are taking fueling and convenience retail to the next level. We are passionate about cultivating excellence in everything we do, but what really fuels us is our people. They’re the heart of our company. As an employee, our promise to you is that you’ll work on new and innovative products and solutions, be mentored by managers and teammates who are collaborative, caring, and act with integrity, and have the opportunity to grow in ways that are meaningful to you. Unique and interesting projects – both locally and globally – will challenge you and allow you to pursue different and rewarding career paths.

We are #EnergizedByGrowth.

DFS is part of a legacy of leadership that spans back generations, made up of some of the most trusted, leading-edge brands in the industry. As part of Dover Corporation and with our talented, innovative, outstanding people, we are doing great things and redefining what is possible in fueling and convenience retail. Providing advanced fuel-dispensing equipment, including clean energy solutions, systems and payment, automatic tank gauging and wet stock-management solutions, DFS comprises the product brands of Wayne Fueling Systems, OPW Fuel Management Systems, ClearView, Tokheim, ProGauge, Fairbanks, LIQAL, AvaLAN, and Bulloch Technologies. Headquartered in Austin, TX, DFS has a significant technology development and manufacturing presence worldwide, including facilities in Brazil, China, India, Italy, Poland, the Netherlands, the United Kingdom and the United States.

Temporary position - Fixed Term contract (3 months) - based in Dundee

Position Summary:

The Temporary Data Reconciliation Assistant will support the reconciliation and validation of MSS data reports and related documentation, helping to ensure records are accurate, complete, and properly maintained. The role requires strong attention to detail, organizational skills, and the ability to follow internal process and procedures.

Main duties and responsibilities:

• Assist with reconciliation of MSS data reports to ensure accuracy, consistency, and consistency


• Organize and maintain electronic folders and supporting documentation


• Upload, hyperlink and map supporting files to relevant spreadsheets and trackers


• Review and validate existing documentation and highlight missing or incomplete information


• Support data validation and document checking activities


• Ensure all documentation aligns with internal compliance and audit requirements


• Liaise with freight forwarders, carriers, suppliers, customers, and customs brokers to obtain, verify, or clarify documentation


• Draft Letters of Authority and other formal correspondence as required


• Monitor outstanding requests, follow up proactively, and escalate where responses are delayed or not received


• Maintain accurate records of communications, actions taken, and status updates


• Provide regular progress updates and highlight risks or issues to management


• Support continuous improvement of data reconciliation and document management processes


• Assist with ad hoc administrative, compliance, or data-related tasks as required


• Undertake any other duties reasonably required to support the business and project objectives

Qualifications Required:  

1 year experience in Logistics, customs brokers is desirable 

Proficient in use of MS Office

Other Requirements:

• Strong attention to detail and organisational skills


• Proficiency in spreadsheets and document management systems


• Ability to manage and prioritise high volumes of data and documentation


• Effective communication skills, both written and verbal


• Proactive, solution-oriented mindset with the ability to escalate appropriately

Work Arrangement : Hybrid 

All qualified applicants will receive consideration for employment without discrimination on the basis of race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

This position may be located in: EMEA : United Kingdom : Dundee : Dundee
EMEA : Austria : Innsbruck : Innsbruck
EMEA : Austria : Linz : Linz
EMEA : Austria : Vienna : WIEN
EMEA : Bahrain : Manama Bahrain : Manama Bahrain
EMEA : Belgium : Brussels : Brussels
EMEA : Belgium : Flemish : Leuven
EMEA : Belgium : Ghent : Ghent
EMEA : Belgium : Liege : Liege
EMEA : Belgium : Limburg : Limburg
EMEA : Belgium : Namur : Namur
EMEA : Belgium : Schoten : Schoten
EMEA : Belgium : Turnhout : Turnhout
EMEA : Czech Republic : Klasterec nad Ohri : Klasterec nad Ohri
EMEA : Czech Republic : Plzen : Plzen
EMEA : Denmark : Aarhus : Aarhus
EMEA : Denmark : Bautavej : Bautavej
EMEA : Denmark : Brondby : Brondby
EMEA : Egypt : Katameya : Katameya
EMEA : Egypt : New Cairo : New Cairo
EMEA : Finland : Helsinki : Helsinki
EMEA : Finland : Vantaa : Vantaa
EMEA : France : Auvergne-Rhône-Alpes : Clermont-Ferrand
EMEA : France : Auvergne-Rhône-Alpes : Lyon
EMEA : France : Auvergne-Rhône-Alpes : Montelimar
EMEA : France : Auvergne-Rhône-Alpes : Saint-Quentin-Fallavier
EMEA : France : Auvergne-Rhône-Alpes : Villeurbanne
EMEA : France : Bas-Rhin : Selestat
EMEA : France : Bourgogne-Franche-Comté : Auxerre
EMEA : France : Bourgogne-Franche-Comté : Beaune
EMEA : France : Bourgogne-Franche-Comté : Dijon
EMEA : France : Bourgogne-Franche-Comté : Sens
EMEA : France : Bretagne : Rennes
EMEA : France : Calvados : Grentheville
EMEA : France : Centre-Val de Loire : Montargis
EMEA : France : Centre-Val de Loire : Orléans
EMEA : France : Champagne-Ardenne : Reims
EMEA : France : Haute-Loire : Sainte Florine
EMEA : France : Hauts-de France : Amiens
EMEA : France : Hauts-de France : Arras
EMEA : France : Hauts-de France : Calais
EMEA : France : Hauts-de France : Dunkerque
EMEA : France : Hauts-de France : Lens
EMEA : France : Hauts-de France : Saint Quentin
EMEA : France : Hauts-de France : Valenciennes
EMEA : France : Hauts-de-Seine : Antony
EMEA : France : Hauts-de-Seine : Le Plessis-Robinson
EMEA : France : Lille : Lille
EMEA : France : Normandie : Evreux
EMEA : France : Normandie : Port-Jérôme-sur-Seine
EMEA : France : Normandie : Rouen
EMEA : France : Nouvelle-Aquitaine : Bordeaux
EMEA : France : Nouvelle-Aquitaine : Brive-la-Gaillarde
EMEA : France : Occitanie : Carcassonne
EMEA : France : Occitanie : Montpellier
EMEA : France : Occitanie : Nîmes
EMEA : France : Paris : Argenteuil Cedex
EMEA : France : Paris : Cachan
EMEA : France : Paris : Paris
EMEA : France : Pays de la Loire : Laval
EMEA : France : Provence-Alpes-Côte d'Azur : Marseille
EMEA : France : Reims : Reims
EMEA : France : Rhône-Alpes : Saint-Etienne
EMEA : France : Seine-Saint-Denis : Tremblay-en-France
EMEA : France : Upper Brittany : Nantes
EMEA : France : Valence : Bourg Les Valence
EMEA : France : Villepinte : Villepinte
EMEA : France : Yonne : Auxerre
EMEA : Germany : Baden-Württemberg : Bräunlingen
EMEA : Germany : Baden-Württemberg : Eggenstein-Leopoldshafen
EMEA : Germany : Bavaria : Finning
EMEA : Germany : Bavaria : Grossostheim
EMEA : Germany : Bremen : Bremen
EMEA : Germany : Einbeck : Einbeck
EMEA : Germany : Foehren : Foehren
EMEA : Germany : Frankfurt Rhein-Main : Oberursel
EMEA : Germany : Fürth : Fürth
EMEA : Germany : Hesse : Frankfurt
EMEA : Germany : Hesse : Gladenbach
EMEA : Germany : Hohberg : Hohberg
EMEA : Germany : Lower Saxony : Bersenbruck
EMEA : Germany : Lower Saxony : Hildesheim
EMEA : Germany : Munchen : Munchen
EMEA : Germany : MÜnchen : München
EMEA : Germany : Niedersachsen : Osnabruck
EMEA : Germany : North Rhine-Westphalia : Cologne
EMEA : Germany : North Rhine-Westphalia : Duisburg
EMEA : Germany : North Rhine-Westphalia : Kamp-Lintfort
EMEA : Germany : Ritterhude : Ritterhude
EMEA : Germany : Saxony : Leipzig
EMEA : Germany : Schleswig-Holstein : Glinde
EMEA : Germany : Stuttgart : Stuttgart
EMEA : Germany : Teltow : Teltow
EMEA : Germany : Ulm : Ulm
EMEA : Germany : Xanten : Xanten
EMEA : Italy : Bologna : Bologna
EMEA : Italy : Como : Albese con Cassano
EMEA : Italy : Como : Guanzate
EMEA : Italy : Como : Novedrate
EMEA : Italy : Latina : Rome
EMEA : Italy : Lecco : Merate
EMEA : Italy : Milan : Assago (MI)
EMEA : Italy : Milan : Milan
EMEA : Italy : Milan : Rozzano
EMEA : Italy : Monza e Brianza : Arcore
EMEA : Italy : Monza e Brianza : Bovisio Masciago
EMEA : Italy : Napoli : Napoli
EMEA : Italy : Piedmont : Torino
EMEA : Italy : Sondrio : Castione Andevenno
EMEA : Italy : Varese : Caronno Pertusella
EMEA : Italy : Verona : Verona
EMEA : Kenya : Mauritius : Mauritius
EMEA : Kenya : Nairobi : Nairobi
EMEA : Kuwait : Kuwait : Kuwait
EMEA : Luxembourg : Diderich : Diderich
EMEA : Luxembourg : Luxembourg : Luxembourg City
EMEA : Morocco : Casablanca : Casablanca
EMEA : Netherlands : AD Bladel : AD Bladel
EMEA : Netherlands : Al Den Haag : Al Den Haag
EMEA : Netherlands : Bladel : Bladel
EMEA : Netherlands : Breda : Breda
EMEA : Netherlands : North Holland : Amsterdam
EMEA : Netherlands : North Holland : Nieuw Vennep
EMEA : Netherlands : North Holland : Weesp
EMEA : Netherlands : North Holland : Zwolle
EMEA : Netherlands : Rotterdam : Rotterdam
EMEA : Netherlands : Uithoorn : Uithoorn
EMEA : Netherlands : Utrecht : Utrecht
EMEA : Norway : Lorenskog : Lorenskog
EMEA : Norway : Oslo : Oslo
EMEA : Oman : Al Daharez : Al Daharez
EMEA : Oman : Al Ghoubra : Al Ghoubra
EMEA : Oman : Bahja : Bahja
EMEA : Oman : Marmul : Marmul
EMEA : Oman : Mukhaizna : Mukhaizna
EMEA : Oman : Muscat : Muscat
EMEA : Oman : Nimr : Nimr
EMEA : Oman : Rima : Rima
EMEA : Oman : Safah : Safah
EMEA : Poland : Krakow : Krakow
EMEA : Poland : Masovia : Kajetany
EMEA : Poland : Masovia : Warsaw
EMEA : Portugal : Abrunheira : Sintra
EMEA : Portugal : Norte : Porto
EMEA : Romania : Bucharest : Bucharest
EMEA : Russia : Moscow : Moscow
EMEA : Slovakia : Bratislava : Bratislava
EMEA : Slovakia : Kechnec : Kechnec
EMEA : Slovakia : Kechnec : Kosice
EMEA : South Africa : Capetown : Capetown
EMEA : Spain : Barcelona : Barcelona
EMEA : Spain : Barcelona : Sant Boi de Llobregat
EMEA : Spain : Barcelona : Sant Cugat del Vallés
EMEA : Spain : Barcelona : Sant Quirze del Valles
EMEA : Spain : Bizkaia : Bilbao
EMEA : Spain : Castilla y León : Burgos
EMEA : Spain : Castilla y León : Leon
EMEA : Spain : Logroño : Logroño
EMEA : Spain : Madrid : Madrid
EMEA : Spain : Sevilla : Sevilla
EMEA : Spain : Valencia : Valencia
EMEA : Spain : Zaragoza : Zaragoza
EMEA : Sweden : Skåne : Landskrona
EMEA : Sweden : Skåne : Malmö
EMEA : Sweden : Stockholm : Kungens Kurva
EMEA : Sweden : Stockholm : Stockholm
EMEA : Sweden : Stockholm : Stockholm
EMEA : Sweden : Västmanland : Kungsör
EMEA : Sweden : Västra Götaland : Gothenburg
EMEA : Switzerland : Fribourg : Givisiez
EMEA : Switzerland : Fribourg : Tentlingen
EMEA : Switzerland : Geneva : Vernier
EMEA : Switzerland : Marly : Marly
EMEA : Switzerland : Zurich : Fehraltorf
EMEA : Switzerland : Zurich : Flawil
EMEA : Switzerland : Zurich : Oberglatt
EMEA : Tunisia : Al Barsha : Al Barsha
EMEA : Turkey : Ankara : Ankara
EMEA : Turkey : Marmara : Istanbul
EMEA : United Arab Emirates : Abu Dhabi : Abu Dhabi
EMEA : United Arab Emirates : Dubai : Dubai
EMEA : United Kingdom : Berkshire : Reading
EMEA : United Kingdom : Birmingham : Birmingham
EMEA : United Kingdom : Bracknell : Bracknell
EMEA : United Kingdom : Bristol : Bristol
EMEA : United Kingdom : Cambridgeshire : Cambridge
EMEA : United Kingdom : Dartford : Dartford
EMEA : United Kingdom : Desford : Desford
EMEA : United Kingdom : Didcot : Didcot
EMEA : United Kingdom : Dorset : Weymouth
EMEA : United Kingdom : Ellesmere Port : Ellesmere Port
EMEA : United Kingdom : Essex : Brentwood
EMEA : United Kingdom : Glasgow : Glasgow
EMEA : United Kingdom : Greater Manchester : Salford
EMEA : United Kingdom : Halstead : Halstead
EMEA : United Kingdom : Hampshire : Eastleigh
EMEA : United Kingdom : Hertfordshire : Rickmansworth
EMEA : United Kingdom : London : London
EMEA : United Kingdom : Lowfields : Lowfields
EMEA : United Kingdom : Manchester : Manchester
EMEA : United Kingdom : North Yorkshire : Skipton, North Yorkshire
EMEA : United Kingdom : North Yorkshire : York
EMEA : United Kingdom : Northwood : Northwood
EMEA : United Kingdom : Nottinghamshire : Nottingham
EMEA : United Kingdom : Peterborough : Peterborough
EMEA : United Kingdom : Rugby : Rugby
EMEA : United Kingdom : Skelmersdale : Skelmersdale
EMEA : United Kingdom : West Yorkshire : Bradford
EMEA : United Kingdom : Wolverhampton : Wolverhampton
EMEA : United Kingdom : Worthing : Worthing
EMEA : United Kingdom : Yorkshire and the Humber : Leeds
EMEA : United Kingdom : Yorkshire and the Humber : Sheffield

Job Function : Customer Service