Demand Planning Admin Assistant

Job Title: Demand Planning Admin Assistant
Location: London, NW7
Barry M Cosmetics
Full-time, Hybrid (3 days in the office, 2 days work from home)

Barry M is a British cruelty-free cosmetics company, specialising in on trend make-up and nail products. Based in Mill Hill, London NW7 it was founded by Barry Mero in 1982 and remains an independent and family-owned business.
We are looking to recruit someone to support the Demand Planning team with a number of key functions in order to keep the department running smoothly. Someone keen to learn the many facets of the role to help us to make key business decisions.

Your main responsibilities will include:

Goods-in Diary
Taking ownership of the goods-in diary and keeping it up to date.
Monitoring the journey of stock from PO placement to stock in warehouse and maintaining communication with all stakeholders along the way.

Managing Deliveries
Work closely with our freight forwarders. Booking deliveries from the Far East and EU, ensuring we have the best quote.
Making sure goods are departing/arriving on time.
Work with our warehouse if goods come in damaged or missing and feeding it back to the supplier.
Placing POs and Liaising with suppliers
Placing purchase orders on our system ensuring accurate pricing and quantities.
Chasing up suppliers and ensuring all is on track with orders placed.
Communicating effectively, maintaining strong relationships with our suppliers to ensure smooth business.

Invoice reconciliation
Cross checking invoices with stock ordered and stock received before handing to accounts.
Sending payment confirmations to suppliers where possible.
Assisting in providing information for stock reconciliation with regards to payment of invoices.
Supporting the Demand Planning Function
Updating and distributing stock reports and delivery fulfilment info to key retailers.
General maintenance and up-keep of databases
Ad-hoc admin

The successful candidate will have:

Minimum 12 months experience in a similar role
Enthusiasm and self-motivation
Faultless attention to detail
Strong Excel knowledge
Ability to multi-task, prioritise and stay calm under pressure
Proactive and takes initiative
A willingness to learn
Strong communication and organisation skills

It is important that the candidate can work at pace with a lot of detail. We work on multiple projects at a time with different timings so being able to balance this and stay organised is essential. There is a lot to oversee but being part of the process in its entirety is extremely rewarding and we want someone to find it as exciting as we do!

The role would suit someone who is an excellent multi-tasker, super organised and loves all things beauty. We’re keen to find someone who can both learn and grow with us.

Barry M Cosmetics embraces diversity and is committed to fostering an inclusive work environment. We warmly welcome applications from suitably qualified candidates, irrespective of their gender, race, disability, age, sexual orientation, gender identity, religious beliefs, marital status, or pregnancy and maternity status.