Depot Administrator

Job Role Depot Administrator/ Receptionist

Location: York Rail Depot, York
Department: Depot Operations / Administration
Reports To: Depot Manager or Administration Manager
Employment Type: Full-time- Ongoing temp contract

£13.87 p/h

Job Purpose

The Depot Administration Receptionist is responsible for providing a professional front-of-house reception service while delivering efficient administrative support to the rail depot management team. The role ensures the smooth day-to-day running of administrative functions, maintains accurate records, supports operational staff, and provides excellent customer service to visitors, contractors, and employees.

Key Responsibilities

* Welcome visitors, contractors, suppliers, and employees in a professional and friendly manner.

* Manage the reception area, ensuring it remains tidy, secure, and welcoming.

* Answer, screen, and direct telephone calls and emails promptly.

* Handle incoming and outgoing post, deliveries, and courier services.

* Maintain visitor logs and issue visitor passes in accordance with depot security procedures.

* Support depot managers with administrative tasks, including preparing documents, reports, and presentations.

* Maintain accurate electronic and paper filing systems.

* Schedule meetings, training sessions, and appointments, including room bookings.

* Order and maintain office stationery, PPE, and general office supplies.

* Input data into company systems while ensuring confidentiality and accuracy.

* Assist with employee records, timesheets, and general HR administration where required.

Essential Skills and Experience

* Previous experience in a receptionist, administrative, or office support role.

* Excellent communication and interpersonal skills.

* Strong organisational skills with the ability to manage multiple tasks.

* Good working knowledge of Microsoft Office (Word, Excel, Outlook, and Teams).

* Accurate data entry and record-keeping skills.

* Professional telephone manner.

* Ability to work independently and as part of a team.

* High level of discretion when handling confidential information.

Desirable

* Previous experience working within the rail industry, engineering, logistics, or transport.

* Knowledge of depot operations and rail safety procedures.

* Experience using business management or document control systems.

* Basic understanding of purchase order and invoice processes
Only candidates based in UK and eligible to work in UK are allowed