Depot Coordinator

We are looking for a proactive and organised Depot Coordinator to support our Operations Management team in Northampton, delivering high-quality, cost-effective site administration.

This hands-on role involves employee administration, vendor management, and maintaining smooth operational processes.

You will be the first point of contact on-site, managing time and attendance records, supporting payroll and onboarding, maintaining operational systems, and assisting with employee engagement initiatives.

The role is a 6-month fixed-term contract with potential to go permanent, offering variety and responsibility in a fast-paced logistics environment.

About the RoleKey Responsibilities

Act as the first point of contact for visitors, vendors, employees, and internal teams, escalating issues as required
Support onboarding of new employees and manage payroll-related changes via HeRo
Complete Right to Work checks and maintain legal compliance
Record daily attendance, sickness, holidays, overtime, and absences accurately using time & attendance systems
Collate and verify worked hours, producing daily/weekly reports for payroll and agency management
Support operational reporting, investigations, disciplinary meetings, and employee forums
Maintain reception and meeting areas, coordinate room bookings, and manage refreshments for meetings
Order and control office supplies and consumables, checking and signing off on deliveries
Liaise with operations and agency providers to coordinate staffing and manage resources
Benefits
Annual leave enhanced with long service.
Company Pension
Long service rewards: both financial and leave-based.
Health cash plan.
Life assurance scheme.
Critical Illness cover
Access to our prestige benefits and rewards portal.
Career development opportunities.
Access to a well-established Employee Assistance Programme provider.
And other excellent benefits you'd expect from a market leader.

Requirements

Required Knowledge & Skills

Confident verbal and written communication; able to build relationships at all levels
Proactive, hands-on, with a can-do attitude and high attention to detail
Ability to work independently and escalate issues appropriately
Strong organisational skills to prioritise and meet tight deadlines
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Experience with time & attendance systems (e.g., Kronos, UKG, HeRo, iTrent)
Ability to handle confidential and sensitive information discreetly
Flexible, able to respond to the needs of a 24-hour operation

Qualifications & Experience
Experience in a similar operational or administrative role
Educated to GCSE level or equivalent
Experience with invoicing, payroll, and employee administration. Desirable

A driving licence and own transport are desirable for site visits
Only candidates based in UK and eligible to work in UK are allowed