Depot Transport Administrator (Fixed Term Contract)

• Contract: 12 month FTC / 37.5 Hours Per Week
• Salary: Circa £27,300
• Location: DPD Bicester, Unit D, Symmetry Park, Bicester, OX26 6GF
• Days of Work: Monday to Friday
• Hours of Work: 07:00 - 15:30

Join us on our journey as we aim to be the UK’s most sustainable delivery company, whilst  ensuring our customers continue to receive a world class service. You will be in a busy and fast paced business, with a turnover of nearly £2 billion, that can offer you great benefits and plenty of opportunities to progress your career

DPD are passionate about creating an environment that is open, ethical, inclusive and socially responsible. Along with job security, the tools to do the job and a competitive salary, you’ll receive fantastic benefits starting on day one, including never working on your birthday ever again!!!

DPD is a Valuable 500 company and a Disability Confident Employer

Purpose of Position

As our Depot Transport Administrator you will provide invaluable support to our Depot management team by providing an administrative service in the area of depot operation and ensuring the processes are maintained to an excellent standard in line with company policy.

Key Tasks/Areas of Responsibility

• Complete the DOR weekly by 11.00am on a Monday, reporting the vehicle fuel usage and mileage to transport. 
• Control and maintain tachograph records and generate weekly tachograph/driver analysis reports. Escalate any tachograph infringements to Site Manager and administer the follow up process. 
• Input vehicle mileages weekly onto the relevant platform.  Ensure that appropriate records are maintained for short-term hire vehicles and that accurate records are submitted to transport via the DOR.
• Check that all Self Employed Owner Drivers and employed drivers are added to all inhouse systems, and takes responsibility for removing details when an individual is dismissed or leaves the business.
• Carry out Drivers Licence and Forklift Truck Certificate (FLT) checks against an agreed check schedule ensuring that appropriate records are maintained and that the Forklift Authority List is updated.
• On a weekly basis check the FLT checklists, file and escalate any non compliance issues.
• Organise CPC and FLT refresher training - as and when required.
• Administer the depot fuel usage and stock, ensuring that appropriate levels are maintained, and that vehicle mileage is in line with fuel usage.
• Maintain records for short term hire vehicles. 
• Compile a weekly report to be submitted to the Regional Transport Manager confirming all elements of transport have been adhered to. 
• Administer the vehicle defect register and ensure the defect vehicle procedure has been followed for all defects raised. 
• Ensure that a drivers clocking in and out hours reflect the working day via the Time-Right procedure and system. 
• Maintain depot vehicle folders in accordance with company procedures. 
• Administer and maintain the vehicle service, MOT and inspection schedule ensuring that appropriate vehicle service records are obtained.  Organise all depot services and communicate the ODF service schedule on a weekly basis. 
• Responsible for completing the domestic hours and time right checks weekly, record and issue breach letters where applicable. 
• Organise livery, liaising with shift managers, OD’s and the external provider. 
• Responsible for ordering and planning depot fuel and adblue deliveries when required. 
• Collate vehicle and insurance paperwork on behalf of the OD department for drivers with owned vehicles. 
• Assist the fleet ambassador when required with daily/weekly vehicle checks and quarterly vehicle weight checks.
• Record all 21 day notices/7 day notices into a Google Calendar shared with the Transport Team and review any outstanding 21 day notice letters due with the DCTM/DQM. 
• Ensure that daily/weekly random alcohol tests meet the target set by transport and all results are filed.
• Check Fleet Stock (mirror glasses, lamps, bulbs etc) and reorder as required.
• Check Linehaul (Depot Specific) Spares and replenish if necessary. 
• Ensure that the gritter is in full working order and clean, during the winter period this is more regular (weekly) Report any defects to your RTE.
• Carry out such other duties as may reasonably be requested by the DCTM/DQM/DCM

Key Measures of Performance

• Reports completed accurately and on time.
• Checks carried out in a timely and accurate manner
• Minimum stock levels maintained.
• Quality of vehicle record files and paperwork.

About You

To succeed in this role you will have proven and demonstrable experience of working in a fast paced administrative role ideally within a transport environment.

• You will have strong communication skills with the ability to communicate effectively across all levels within the organisation.
• Approachable and friendly with the ability to build rapport with customers and colleagues.
• Able to act on your own initiative taking responsibility and accountability of resolving any issues
• Willingness to go the ‘extra mile’ to help your depot achieve their targets.
• Excellent administration skills with the ability to use Google Suite / Microsoft Office programmes
• Demonstrate a high level of accuracy, self-motivation and organisation. 
• Demonstrate the core DPD DNA values of Passion, Respect, Honesty, Flexibility, Caring and Accountability.

About our benefits:

We recognise that our people are at the heart of our business, without them we wouldn’t be able to deliver our award-winning service to millions of customers across the country each day. It’s important to us that we demonstrate our recognition of you in providing you with more than just a salary and job stability. To name but a few…

• Holiday trading
• Enhanced maternity and paternity package 
• Free life assurance of 4 x salary on joining the pension scheme
• Free onsite car parking for all employees
• Health Kiosks visiting every location
• Discounted shopping from 100’s of retailers including up to 5% off supermarket shopping
• Milestone Days off to celebrate with your family and friends 
• For employees who regularly use a screen as part of their job we offer free eye tests and support with the cost of glasses

Joining DPD can lead to not just a stable job but also a career. DPD prides itself on recognising and developing talent alongside a desire to promote from within. As a continually growing and evolving organisation, we are proud to offer a great number of development and promotion opportunities. 

If you identify with our aims and values and can help us deliver our customers' promises, then this is the job for you! Apply today.