Document Assistant

Job Summary

We are seeking a diligent and organised Document Assistant to support the project teams in maintaining effective communication and document management processes. The successful candidate will play a crucial role in ensuring that documentation flows seamlessly between teams, clients, and stakeholders, contributing to the overall success of the projects.

Key Responsibilities

• Collaborate closely with project teams to support smooth and efficient communication and documentation flow.
• Assist in the preparation, formatting, and distribution of reports, operation and maintenance manuals, and other essential project documents.
• Maintain and update Request for Information (RFI) logs and Technical Submittals, ensuring accurate tracking and timely responses.
• Ensure that project documentation is appropriately received and distributed to all relevant stakeholders in a timely manner.
• Manage project documentation to ensure that site teams and other relevant parties have access to current and correct versions of all necessary documents, including but not limited to:

o Drawings

o Project schedules

o Specifications

o Contractual correspondence

o Submittals

o RFIs

o Reports

• Ensure all documentation is issued and stored in line with the company’s document control procedures and any specific project requirements.
• Support continuous improvement of document control processes and systems.

Skills & Experience Required

• Previous experience in a document control or administrative role is desirable.
• Excellent attention to detail and organisational skills.
• Strong communication skills and the ability to liaise with multiple project stakeholders.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and document control systems.
• Ability to prioritise tasks and manage time effectively in a fast-paced environment.
• A proactive and collaborative approach to teamwork.

Only suitable candidates will be directly contacted about this position, and we will not store or process the data of candidates in any way unless consent has been obtained.