Document Controller (Part-time)

We are seeking an organised and proactive Document Controller to provide professional administrative support to a busy Technical team. The position will be split between Kins Langley and Hemel Hemstead.

This is a flexible, part-time position of approximately 22.5 hours per week, although final working hours are to be confirmed. The hourly rate is £17.43.

The successful candidate will deliver efficient, professional and customer-focused support, with particular responsibility for document control and the effective coordination of handover information for a fast-paced development scheme.

Key Responsibilities:

* Issue relevant certification, including Energy Performance Certificates.

* Liaise with consultants to prepare and obtain framework agreements, health and safety accreditations, and professional indemnity insurance documentation.

* Maintain accurate development records and provide general administrative support, including preparing meeting minutes, photocopying, filing and archiving.

* Assist with clearing Building Regulations and NHBC conditions to ensure that Certificates of Mortgage Lender approval are achieved.

* Review and approve photographs within Zutec, follow up on missing records, and upload or approve air-test documentation and BREL reports.

* Assist with issuing development drawing packages and maintaining accurate drawing registers.

* Support the coordination and preparation of planning submission documents.

* Assist with the appointment and administration of external professional consultants.

* Prepare and issue health, safety and environmental documentation.

* Support the Technical team in meeting LEADR requirements.

* Create and maintain F10 notifications and other statutory documents.

* Prepare correspondence relating to Section 106 obligations and planning requirements, ensuring alignment with the relevant condition trackers.

* Monitor and maintain the department’s document-hosting system.

* Keep HSE manuals, internal records and other required documentation accurate and up to date.

* Create new filing structures, support changes to document-management systems and archive records when required.

* Maintain CDM and Building Safety Act trackers.

* Coordinate with the Technical and Customer Service teams to respond to general enquiries.

* Prepare and issue statements of incomplete works.

* Request postal addresses from local authorities and circulate the information to relevant internal teams.

* Request and distribute MPAN and MPRN information.

* Prepare, record and coordinate investor handover documentation for Build-to-Rent schemes.

* Maintain the staff training matrix and arrange training to ensure that required qualifications and certifications do not expire.

* Manage diaries and provide administrative support for key meetings, including preparing agendas and taking minutes.

* Undertake any other reasonable duties required to support the needs of the business
Only candidates based in UK and eligible to work in UK are allowed