Document Production Operator

I am looking to recruit three full time remote DP Operators to work the following shifts

9.30am-5.30pm

10am-6pm

5pm-1am

Key tasks and responsibilities (a broad but not exhaustive list)
• Transcribe, create, rebrand, format and amend emails, correspondence, attendance and meeting notes, documents, reports, billing narratives and mail merges
• Prepare electronic engrossments, to include all ancillary documentation and diagrams
• Create and amend PowerPoint/Visio/Jigsaw presentations, organisational and structure charts, step diagrams and family trees
• Create, format and amend marketing documentation such as team sheets, seminar slides and pitches
• Create, format, hyperlink and edit Excel spreadsheets, pivot charts, graphs and data formulas
• Create, amend, compress, rename, hyperlink, redact and convert pdf documents, bundles, binders and fillable forms
• Electronically date and sign documents
• Prepare comparisons of Word, PowerPoint and Excel documents
• Prepare and protect zipped folders of documents
• Create, format and amend the Firm’s Policy documents, working closely with the Heads of each Business Support and Practice area
• Create, format, amend and rebrand the Firm’s template and precedent library
• Prepare and amend forms using Evo and Lexis Smart Forms
• Enter client and intermediary data into InterAction, ensuring that the necessary proxy access has been granted, creating marketing lists where necessary
• At the direction of the Client Document Specialist Lead, participate in software testing for Innovation and Technology and IT to ensure potential software purchases are rigorously vetted
• Independently and at the direction of the Client Document Executive Lead, participate in any new or refreshed IT training sessions to ensure that all technical skills remain honed
• Ensure documents are formatted in the Firm’s branding and house style and in line with existing systems and procedures
• Proofread and review documents to ensure accuracy and consistency in adhering to the Firm’s house style
• Use available systems and processes to ensure work is prioritised correctly and completed effectively
• Ensure tasks are completed within the required timescales and to the highest standards
• Collaborate with colleagues to break down larger tasks to achieve a quicker turnaround
• Liaise with the internal client and the team, as appropriate, in relation to document production queries
• Build solid relationships with and provide regular updates to service users on the progress of tasks
• Support and help Partners, fee earners and other team members by sharing system and best practice knowledge, ensuring continuous skills development
Other duties and responsibilities
• Trouble-shooting IT issues for fee earners and providing document specialist support on software for users
• Collaborate with CDS colleagues, both proactively and at the request of the Client Document Specialist Lead and Evening Supervisor where applicable
• Completion of a monthly log of jobs undertaken
• Working effectively with other legal and business resource teams as required
• Any other duties as reasonably requested by the Client Document Specialist Lead or the Head of Internal Client Services