EA - Insurance

EA - Insurance

We are working with one of our Insurance clients who are looking for an Executive Assistant to support one of their busy Board Member. You will have at least 5 years EA experience and will have supported at bar level previously. The board member travels extensively so you need to be able to manage at hectic travel agenda and every changing diary.

The position will suit a confident, experienced, and strategic EA who can forward plan, manage key stakeholders and network across the global organisation to allow the Executive to fulfil their role effectively.

You will have first class communication skills and the ability to handle confidential matters in a responsive and timely manner. You will have excellent relationship management skills, high emotional intelligence and be familiar working with different cultures.

Duties & Responsibilities:

Proactive and extensive calendar and schedule management ensuring stay one step ahead at all times.

Strong problem solving and pro-active management of issues

Available as needed for the Executive Board Member and provide back up support to the London Branch Managing Directors EA.

All travel bookings and preparing international itineraries

Managing immigration and visa matters

Managing inbox/emails

Act as point of contact for various members of the leadership team globally

Assisting with agenda planning and presentation preparation

Attending meetings with the executive, minute taking, noting actions and following up as required

Keeping track of daily expenses and preparing monthly expense reports

Organising private matters as needed

Helping with formatting internal and external communication: memos, emails, presentations, reports

If you have experience of supporting at board level then this may be the role for you - please apply for the full job description.