Engineering Administrator

Engineering Administrator

Location: Washington
Salary: Negotiable
Type: Temporary ongoing (long term)
Hours: 38 hours per week – Mon – Thurs: 08:15am – 5:00pm – Fri 08:00am – 1:00pm

Imperial Recruitment Group are working with a key client who are looking to recruit a Process Engineering Administrator on a temporary ongoing basis

Main Purpose:

The Contract Engineering Administrator is a temporary role designed to support the Contract Engineer and the wider Process Engineering team during a period of increased project workload. This position plays a key part in maintaining accurate documentation, coordinating project activities, supporting data migration tasks, and ensuring smooth communication between engineering, production, and other cross-functional departments.

Responsibilities:

Collaborate with cross-functional teams including production, maintenance, and IT to integrate automation technologies such as robotics, PLCs, and machine vision systems

Ensure all Engineering Change actions are implemented within agreed timeline.

Engineering Change & Process Change Control

Support the documentation and administration of Engineering Change Notes (ECNs) and Management of Change (MoC) requests.

Track approvals, update logs and distribute finalised documents to relevant teams.

Ensure change documentation is correctly archived and version control is maintained.

Health and Safety

Support Process Engineers in ensuring documentation complies with Health, Safety and Environmental requirements.

Maintain up‑to‑date filing of safety-related documents, training records, and SOP acknowledgements.

Assist in ensuring updated SOPs and risk assessments are distributed and stored correctly.

ERP & MES Data Migration Support

Assist the Contract Engineer with gathering, formatting and preparing data for migration into the new ERP and MES systems.

Perform basic data checks for accuracy, completeness and alignment with manufacturing requirements.

Support test activities by logging issues, capturing discrepancies and preparing feedback reports.

Upload and maintain system data under engineer guidance (BOMs, routings, SOP links, change requests, etc.).

Assist in creating training content and user guides for ERP/MES processes where required.

Engineering Documentation Control

Manage, organise and maintain engineering documentation including SOPs, training materials, process maps, routings, BOMs, ECNs and version-controlled documents.

Coordinate document updates, secure cross-functional approvals, and track revision histories.

Ensure all controlled documents are stored correctly in SharePoint or other designated systems.

New Product Introduction

Help track progress of NPI activities, ensuring documentation, SOPs and manufacturing data are prepared on time.

Assist with capturing production metrics, formatting reports and maintaining NPI documentation packs.

Coordinate communication between Production, Process Engineering and Quality.

Inter-departmental Interface

To provide the primary process interface between allocated manufacturing departments and Technical and Sales.

Requirements

Experience in an administrative, technical administration, or document‑control role within a manufacturing/industrial environment.
Familiarity with ERP/MES systems or other data management platforms is highly desirable.
Experience supporting engineering, manufacturing, or quality departments preferred.
Understanding of basic engineering terminology and manufacturing processes highly desirable.
3 - 5 years’ experience in an industrial manufacturing role
Experience of working to stringent audited ISO quality standards.
HND/HNC or equivalent experience preferred, though not required.
Training or certification in document control or quality systems is advantageous.
Proficiency in Microsoft Office (Excel, Word, PowerPoint, SharePoint).

For more information, please contact Imperial Recruitment Group
Only candidates based in UK and eligible to work in UK are allowed