Event Administrator, EMEA

About:

The Rolex SailGP Championship is the most exciting racing on water, where anything can happen in short, adrenaline-fueled battles between national teams at iconic stadium destinations worldwide. Top athletes fly in identical high-tech F50 catamarans faster than the wind, at speeds approaching 60 mph. Founded in 2018, SailGP is one of the world’s fastest-growing sports and entertainment properties, now in its fifth season.

SailGP is a global organisation with defined values that shape the culture of its team – deliver quality, break boundaries, make an impact, stand together and strike a balance.

Summary:

The Event Administrator supports the Regional Director and Head of Events in the EMEA region on all administrative tasks throughout the event planning cycle, with a strong focus on financial administration. This role requires strong organisational skills and collaboration across teams in a fast paced event environment. The role is crucial to the overall planning of the events,

and ensuring the Event Leadership and event teams are running smoothly.

Key Responsibilities:

• Be the primary point of contact for financial administration for the region; supporting ongoing budget updates and financial reporting as directed by the relevant Head of Event.


• Providing a central administrative support role between Event Leadership, Procurement, Finance and Legal in the procurement process for events. This includes:
  

• Raising purchase orders


• Detailed tracking of progress and providing regular updates to Regional Director and Head of Event


• Supporting procurement manager with RFP and Gatekeeper process


• Tracking of invoicing, payments, and event close out

• Set up and manage shared drives and folders; support onboarding and troubleshooting for team members.


• Support with project management software, working closely with the events team to


• ensure accountability and progress.


• Handle diverse admin tasks delegated by the Head of Events and Regional Directors, ensuring timely execution.


• Liaise with the Workplace Coordinator based in London to support general administrative tasks to ensure smooth operation of the regional office.


• Support event team on creation of event schedules and run of shows.


• Creation and upkeep of event presentations and planning decks, including event concepts, event guides, recaps and feedback.


• Coordinate travel for Event Operations team members, including policy communication and itinerary changes.


• Ad-hoc travel to events to fulfil an onsite support role as needed.

Key Expectations:

• Proactively explores opportunities to add value amongst their team and wider SailGP


• Inclusive team player, championing an environment where diversity is valued


• Understands SailGP's values and contributes to a positive culture


• Offers fresh perspectives and innovative ideas to their team articulating these in a concise way.


• Builds relationships with colleagues, understanding the importance of collaboration.

About You:

• 1-2 years experience in an administrative or event planning role.


• Strong attention to detail while managing multiple projects, with a solution focused approach.


• Strong organisational, time management and multitasking skills.


• Able to communicate confidently and adapt communication style according to the needs of the stakeholder.


• Able to work independently but values working collaboratively as part of a team.


• Familiarity with procurement, POs, invoicing and budget tracking


• Confident in coordinating travel and supporting team onboarding


• Working knowledge of the sports or live event industry is desirable but not essential.

Location:

SailGP Office in London, United Kingdom. Hybrid working model with a minimum of 3 days per week in the Sydney Office.

SailGP is proud to be an equal opportunity workplace committed to building a team culture that celebrates diversity, equity and inclusion.