Event Coordinator

Job Description

About us
The Stylist Group is a female-focused media company which encompasses live events, a creative agency and product targeted to metropolitan women. Through high frequency print and non-stop mobile first content, Stylist reaches a monthly audience of over 4.5 million and helps market thousands of global brands. Launched as part of Shortlist Media in 2009, we keep a commitment to feminism, equality and female empowerment at the heart of everything we do.

We are looking for a highly organised candidate to join the in-house events team at The Stylist Group on a fixed term contract until the end of November 2024. The main focus of this role will be to work on Stylist Live; our flagship, three-day festival of inspiration.

This position will suit an individual who is seeking a career within the events industry. We are looking for a candidate who is highly organised, has experience of working in a customer facing role and who is happy to get involved with many different aspects of events.

The role:
Support the sourcing, negotiation and management of external suppliers (E.g. Venues, AV suppliers, printers, florists, security and venues)
Responsible for the administrative side of all large events. Jobs include the event booking, and/or RSVP process and all associated communications with guests, guest list management, onsite guest check-in experience, courier booking and invoice managements
Update existing spreadsheets with new venues, suppliers with up-to-date contacts and details
Provide operational support for the Stylist Events Team onsite at all events
Manage event inventory and ensure it is up to date. Liaise with office manager to ensure event stock is stored correctly
Ensure a tidy working area for the team
Sourcing and itemising everything needed for and event and ensuring it all arrived on-site when required
Souring and packing goody bag items and managing an inventory for these for every event
Implement excellent organizational systems and processes that support the events team – continually manage and improve these, suggesting new processes and/or software where relevant
Organise travel tickets, couriers, taxis and ensure this is kept within budget allocated
Good knowledge of events in London and updating the team on these
To maintain a fine understanding of the tastes and interests of our readers when choosing event partners
To represent the company in a professional and appropriate manner when liaising with suppliers, contractors and other third-party companies

Key attributes and skills necessary
Flexibility
Approachable and willing
Key attention to detail
Excellent organisational and communication skills
Can do attitude
Enthusiasm
A team player
Word, Excel and PowerPoint experience
Good telephone manager

Desired Experience
Previous events experience would be advantageous
Have previous administration and office experience
Experience of working with customers
Must have great attention to detail
Be flexible in their working approach

To apply for this role, please follow our online application process and submit a CV and cover letter.

This is a full-time, temporary position, working 35 hours per week from our London, Fleet Street Office. We offer a generous package including 26 days holiday plus bank holidays, health cash plan, gym discount, excellent pension, a competitive salary, and many more staff discounts and benefits.