Events Officer – 3 Month Contract

Working Pattern

• Hybrid working arrangement.
  


• Based between Redditch Town Hall and Bromsgrove Town Hall.
  


• Attendance at events is required.
  


• Occasional evening and weekend work may be required depending on the events programme.
  

Essential Requirements

• Experience coordinating or delivering events.
  


• Strong project management and organisational skills.
  


• Experience working with multiple stakeholders and contractors.
  


• Understanding of event health and safety requirements.
  


• Ability to attend and support events outside normal office hours when required.
  

Job Description

Summary

Responsibilities

Event Planning & Coordination

• Support the planning and delivery of Council-led outdoor events.
  


• Assist in the development of event plans, schedules, and delivery programmes.
  


• Coordinate event logistics to ensure successful event delivery.
  


• Monitor progress against plans and deadlines.
  


• Assist in developing event management documentation and operational plans.
  

Stakeholder Management

• Liaise with internal departments, contractors, partner organisations, and community groups.
  


• Build positive working relationships with key stakeholders.
  


• Support communication between all parties involved in event delivery.
  


• Work collaboratively with emergency services and external agencies where required.
  

Contractor & Supplier Coordination

• Coordinate contractors, suppliers, and service providers involved in events.
  


• Monitor contractor performance and compliance requirements.
  


• Ensure services are delivered in accordance with agreed specifications and timescales.
  


• Assist with procurement and contractor management processes where required.
  

Health & Safety Compliance

• Support the implementation of event health and safety procedures.
  


• Assist in preparing and reviewing risk assessments and event documentation.
  


• Ensure compliance with relevant legislation, policies, and procedures.
  


• Promote safe working practices at all times.
  

Event Operations

• Provide operational support during events.
  


• Assist with event set-up, delivery, and breakdown activities.
  


• Monitor event activities and address issues as they arise.
  


• Support the delivery of a positive experience for attendees and stakeholders.
  

Project Management & Administration

• Support multiple events and projects simultaneously.
  


• Maintain accurate records, documentation, and event files.
  


• Monitor budgets, expenditure, and project timelines where required.
  


• Produce reports and updates for managers and stakeholders.
  

Service Improvement

• Contribute to post-event reviews and evaluations.
  


• Identify opportunities to improve event delivery and customer experience.
  


• Support the development of future events and community engagement initiatives.
  

Qualifications

Essential

• Educated to A-Level standard or equivalent experience.
  

Desirable

• Qualification in Event Management, Project Management, Marketing, Business Administration, or a related discipline.
  

Knowledge

Essential

• Understanding of event planning and delivery processes.
  


• Knowledge of health and safety requirements relating to public events.
  


• Understanding of stakeholder and contractor management.
  


• Knowledge of project coordination and administration practices.
  

Desirable

• Knowledge of local authority event delivery.
  


• Understanding of outdoor event regulations and licensing requirements.
  


• Awareness of community engagement and public sector service delivery.
  

Experience

Essential

• Experience supporting or coordinating events.
  


• Experience managing competing priorities and deadlines.
  


• Experience working with a range of stakeholders and partners.
  


• Experience organising logistics and event activities.
  

Desirable

• Previous local authority or public sector experience.
  


• Experience coordinating outdoor community events.
  


• Experience working with contractors, suppliers, and emergency services.
  


• Experience undertaking event risk assessments and compliance activities.
  

Skills & Competencies

Essential

• Excellent organisational and project management skills.
  


• Strong communication and interpersonal skills.
  


• Ability to build effective working relationships.
  


• Strong problem-solving and decision-making abilities.
  


• Ability to manage multiple projects simultaneously.
  


• Good attention to detail.
  


• Strong administrative and reporting skills.
  


• Competent IT skills including Microsoft Office applications.
  


• Ability to work independently and as part of a team.
  

Additional Information

• This is a 3-month temporary contract.
  


• Rate: £17.91 per hour (Umbrella).
  


• Location: Redditch Town Hall / Bromsgrove Town Hall.
  


• Hybrid working arrangement.
  


• Monday to Friday, 9:00am – 5:00pm.
  


• Occasional evening and weekend working may be required.
  


• Attendance at events is essential.
  


• Pay is provided on a bi-weekly basis.
  


• Previous local authority or public sector events experience is highly desirable.