Events Administrator

Job Description

JOB DESCRIPTION

We are looking to recruit a motivated and professional Events Administrator to join a top law firm in London.

About the Role

Supporting the Client Services in their daily responsibilities when working within events (Meet and greet visitors, supporting AV requests, answering phone calls etc)
Booking and managing all events bookings hosted with the Cannon Place event space by using the relevant database
Liaising with hospitality, AV and facilities teams to ensure all requests are arranged
Liaising with CMS Marketing Events team to support CMS Events hosted on site.
Working and alongside all internal and external hosts to ensure the smooth coordination of all Cannon Place events.
Monitoring and managing the upkeep of events rooms regarding maintenance, cleanliness and room furniture and equipment, Organise catering/AV for events
Ensuring the CMS BD event policy and approval process is adhered. - Meeting regularly and communicating with all required departments to ensure smooth running of events.
Working alongside the finance team to ensure all cost codes, invoices and charges are captured accurately. - Adhering to the site’s security procedures and regulations.
Managing ad-hoc deliveries from couriers/ by hands
Liaising with specialist IT equipment suppliers to report faults and resolve issues.
Setting up conference room equipment as required, to include Laptops, Screens, projectors, conference phones, video conferences, Lync Pods, Hubs, ADSL lines, Wireless passes and troubleshooting issues, assist in external CMS seminars with AV support/Recording duties

About You

The ideal candidate will have/will be:

Proven working knowledge of customer service experience.
A working knowledge of Microsoft Office, Manhattan Datacraft desirable
Ability to set up and troubleshoot IT and audio-visual equipment.
Highly organised. Able to plan and prioritise the work of self and others.
Ability to suggest and deliver

creative/innovative

solutions
Good interpersonal skills, flexible to work with a range of styles and personalities
Ability to maintain standards when under pressure.
Able to build strong relationships with key stakeholders -
Responsible to adopting a flexible attitude to working hours based on business demands