Events & Office Coordinator

Altenar is an international IT company founded in 2011, with offices in Malta, Greece, Georgia, the Isle of Man, and Uruguay. We specialize in high-load software development and provide one of the best technology solutions for the iGaming industry worldwide.

We are looking for an Office Manager to join our People and Culture team. We are an international company and we would be delighted if you would be part of our team in Malta.

Job Description

Responsibilities:

The Events & Office Coordinator works closely together with the HR Team and is focused on organising Team events and activities as well as collaborating with the Office Manager on projects related to the office and covering the days of absence. 

The Events & Office Coordinator will be responsible for Events in Malta Office which includes but is not limited to:

• Organising various Office Social Events, Team Events, Team Building Activities during the office and outside of office hours


• Participating in organising Meetups, Tech Talks and other community events in collaboration with the DevRel Manager and other team members


• Acting as a Project Manager for reconstruction, development and preparation of the Office on Level 1 and collaborating with HR, Marketing, Design and other teams involved in this project.


• Providing support and actively executing tasks across all HR projects, including but not limited to travel, training, corporate gifts, and team-building activities under the supervision of the HR Project Manager.


• Collaborating on continuous development and improvement of Health & Safety processes and providing such trainings for employees, managing office health and safety or fire regulation matters, ensuring appropriate procedures are followed and updates given as necessary


• Participating in gamification.

The Events & Office Coordinator may also have the opportunity to assist our Marketing Team with brand development and marketing in Malta, including but not limited to:

• Assisting with the logistics for Altenar’s sponsored events


• Identifying local opportunities for community involvement and support


• Involvement in organising corporate hospitality events


• Through strong personal behaviours which align with our values, this role will promote a positive work climate to support the attraction and retention of talent in the business.

The Events & Office Coordinator will also work closely with the Office Manager and cover during the days of absence:

• Managing office supplier relationships and ensuring delivery of services


• Maintaining the office environment ensuring the comfort of staff and that office policies and procedures are followed


• Greeting visitors to the office, ensuring they are signed in and notifying our staff


• Answering phone calls and taking messages on behalf of staff


• Dealing with staff requests for facilities or equipment in the office


• Dealing with any office maintenance matters


• General office duties such as the receipt and distribution of post, shredding, filing and other ad-hoc tasks as required by the management team 

Skills:

• A practical and proactive mindset with a common sense approach


• Ability to operate in a fast paced environment, dealing across multiple jurisdictions and cultures


• A clear and confident communicator


• Previous working experience within a related position would be an asset