About Reading Students’ Union
Reading Students’ Union (RSU) exists to represent, support, and enhance the experience of students at the University of Reading. Through a combination of representation, activities, and commercial services, RSU reinvests income back into services that directly benefit students.
Our commercial operations play a vital role in generating sustainable income while delivering high-quality, student-focused experiences across our venues, events, and services.
Events and Partnerships Coordinator
Location: University of Reading, Whiteknights Campus, Reading, Berkshire
Salary: Circa £26,724.79
Contract: Full Time - Permanent, 37.5 hours per week (annualised)
Evening and weekend working required
Reports to: Business Development Manager
Responsible for: External partners; student staff as required
Closing Date : Monday, 9th February, 2026
Role Purpose
The Events and Partnerships Coordinator is responsible for the coordination, delivery, and administration of events, entertainments, media, and advertising partnerships at Reading Students’ Union.
The role supports commercial income and diversification targets by ensuring that events, bookings, and partnerships developed through business development activity are delivered effectively, professionally, and to a high standard, acting as the bridge between commercial opportunity and successful execution. Check out our exciting new strategy and candidate information pack.
Key Responsibilities
Commercial Delivery & Income Support
Deliver events, entertainments, room bookings, and partnerships in line with agreed commercial plans and income targets
Support the conversion of sales enquiries into confirmed bookings and partnerships through effective coordination and follow-up
Prepare quotes and proposals for events, room hire, media, and advertising opportunities
Liaise closely with the Business Development Manager on pricing, costs, and commercial viability
Media, Advertising & Partnerships
Lead on the delivery and fulfilment of all media and advertising partnerships, including on-site advertising, digital opportunities, sponsorships, and activations
Act as the primary operational and administrative contact for advertisers, sponsors, promoters, suppliers, and venue hirers
Ensure partnership agreements are delivered in line with agreed terms and timelines
Events, Entertainments & Freshers’ Fairs
Coordinate the delivery of events and entertainments across RSU venues
Lead on the commercial coordination and delivery of Freshers’ Fairs, including stallholder bookings, communications, and support
Manage room hire, conference, and event bookings from enquiry through to delivery
Administration & Coordination
Maintain accurate and up-to-date records for events, bookings, media partnerships, and advertising agreements
Manage venue calendars, room bookings, and event schedules
Ensure contracts and booking documentation are completed, approved, and stored appropriately
Coordinate with internal teams to support effective delivery
Customer & Partner Experience
Act as a professional, responsive, and organised point of contact for customers and partners
Ensure enquiries, changes, and issues are handled promptly and professionally
Support the delivery of a consistently high-quality experience
Person Specification – Events and Partnerships Manager
Essential
Experience
Experience coordinating and delivering events, entertainments, conferences, or room bookings
Experience working with external partners such as promoters, advertisers, sponsors, suppliers, or hirers
Experience supporting income-generating activity
Skills & Knowledge
Excellent administrative and organisational skills
Strong IT skills, including booking systems and spreadsheets
Understanding of commercial processes, pricing, and invoicing
Strong written and verbal communication skills
Personal Attributes
Proactive, organised, and solutions-focused
Collaborative and delivery-orientated
Able to manage multiple priorities and deadlines
Values-driven and committed to student experience
Desirable
Experience managing media, advertising, or sponsorship partnerships
Experience delivering Freshers’ Fairs or large-scale events
Experience in students’ unions, hospitality, or events
Experience using CRM or booking systems
Ready to make an impact?
Apply today and help us deliver outstanding services and experiences for our student community!
Reading Students' Union
About Reading Students' Union Reading Students' Union is a vibrant, student-led charity dedicated to enhancing the lives of over 19,000 University students. Our mission is to provide a platform for good, creating a community where all voices are equal, and everyone is free and safe to express themse...
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