Events and Programmes Coordinator

Merrifield Consultants are delighted to be partnering with a leading Scientific Membership Organisation to recruit a Scientific Programmes Coordinator. This is a fantastic opportunity to join a prestigious organisation that plays a key role in recognising and supporting excellence in science.

As a Scientific Programmes Coordinator, you will support the planning and delivery of high-profile events and assist with the administration of a well-regarded medals and awards programme. You will work closely with internal teams and external partners, ensuring smooth event execution and excellent stakeholder engagement.

Title: Scientific Programmes Coordinator

Location: London/Hybrid

Salary: £31,775 per annum

Permanent

Key Responsibilities

• Organise and support the delivery of an annual programme of scientific events and strategic meetings.
• Draft and proofread event materials, including programmes and briefing documents.
• Manage event invitation and registration processes, ensuring accurate records in the CRM system.
• Coordinate logistical elements such as speaker expenses, event materials, and post-event administration.
• Assist with the administration of the medals and awards nomination cycle, ensuring smooth coordination.
• Provide excellent customer service by managing in-boxes, responding to queries, and supporting key stakeholders.
• Contribute to continuous improvement initiatives and support other team projects as required.

Person Specification

• Strong administrative and organisational skills with excellent attention to detail.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with a high level of professionalism.
• Experience of working with stakeholders at all levels, both internally and externally.
• Proficiency in Microsoft Office Suite and CRM systems.
• Willingness to work occasional evenings as required for events.
• Experience within a membership organisation or scientific/academic environment.
• Knowledge of event planning and coordination.
• Flexibility - may need to work outside of hours depending on busy needs

This is an excellent opportunity to work in a dynamic and impactful environment where your work will contribute to the recognition and advancement of scientific excellence. You will be part of a supportive team, working on prestigious events and developing valuable skills in event management and stakeholder engagement.

Apply now!

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.