Events Coordinator

Company Description
We are a leading campaigning and membership organisation working to improve equity, diversity and inclusion in the real estate industry.

Our members include different types of businesses, both large and small, from across the property sector.
We work at all levels of the industry, offering a range of programmes, campaigns and events that help leaders accelerate progress on diversity, support middle managers to create inclusive workplace cultures, and empower the next generation of leaders to unlock their potential and thrive.

Together with our members, we’re working to create a real estate industry that’s fairer, better-balanced and more equitable for everyone. Established in 2016, we now have close to 130 corporate members and are still growing. We are a not-for-profit organisation.

The Executive Management Administration team of five, headed by our Managing Director, run the organisation on a day-to-day basis. The team is supported by the REB board and committees, together with third-party providers for accounting, payroll, banking, media & public relations, website hosting and IT services.

Role Description
This is a full-time remote role for an Event Coordinator.
Location: work from home with travel to events required
Salary range: competitive salary
Job category: Executive Management Administration
Position: full-time
Deadline: 17th May 2024

Due to the increase in our memberships and activities, a new full-time events role is being created to support the executive team. This role offers a competitive salary and five weeks holiday per annum.

Key Tasks – support the MD in creating and delivering a member engagement and events programme
Create events from conception to completion
Promoting events to members, working alongside REB’s external PR/Communications agency
Managing event registrations and guest lists
Responsible for line managing the events administrator
Responsible for REB events planning, logistics, analysis (report & presentation) and follow-up actions
Attending meetings with members re event planning and development
Reporting quarterly to the board and attending board meetings with the Executive team

Detailed Responsibilities
Develop, manage and deliver REB’s event programme (working with MD and ED&I coordinator):
Upload event listings to website;
Prepare invitations;
Liaise with host venues;
Oversee registrations and communications;
Obtain event feedback.
Monitor and evaluate events including reviewing feedback and attendance
Coordinate the CEO Breakfasts series
Maintain the Events page on the REB website
Maintain a database of venues
Identify, approach and secure appropriate speakers and participants for events

KNOWLEDGE AND EXPERIENCE
Events management and logistics
Knowledge (preferably working knowledge) of Microsoft Dynamics and Marketing
Knowledge (preferably working knowledge) of current best practices and trends in EDI, including familiarity with key concepts (e.g. allyship, unconscious bias, intersectionality, etc.)

PREFERRED SKILLS
Windows 10/Office 365 including Word, Excel, PowerPoint and other programs
CRM and website content management systems
Filing and organisational skills
Minute taking and assigning follow-up actions
Collaborative working in a small team environment
Working with board members/special advisors and committee members on reports, reviews, approvals and presentations
Real estate industry knowledge

The preference is for the successful applicant to have their own laptop/desktop with printing/scanning facilities.